What are the responsibilities and job description for the Administrative Assistant position at ENSTRUCTURE LLC?
SUMMARY OF POSITION:
Supports the managers by providing basic clerical and operational support with the various systems and processes, ensuring smooth operations across departments as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provide professional and positive interactions while processing day-to-day administrative items and supporting the management team.
- Perform administrative services including mailings, photocopying, filing, sending faxes, scanning, and assisting with quotes.
- Enter, retrieve and update information in databases.
- Prepare letters, memos, proposals and reports.
- Proficient in Word, Excel and other Microsoft programs a must.
- Register projects, manage CRM, and assist with quotes. Salesforce experience a plus.
- Willingness to learn all process and programs.
- Providing coverage in scales office as needed.
- Other activities, duties and responsibilities as assigned
EDUCATIONAL REQUIREMENTS:
- Working knowledge of Microsoft office suite; especially Excel
- Strong oral and written communication skills.
- Must be able to read, write and perform basic math.
- Resourceful, well organized and dependable.
- Attention to detail with ability to multitask.
- Excellent communication skills.
- High School or Equivalent
PHYSICAL DEMANDS/WORK ENVIRONMENT:
While performing the duties of this position, the employee is required to stand; walk; and reach with hands and arms. The employee is frequently required to walk with alternate standing. While performing the duties of this position, the employee is subject to a dry, sometimes dusty environment . The noise level in the work environment is usually moderate.
