What are the responsibilities and job description for the Real Estate Listing Coordinator position at Entera?
The Role:
As a Real Estate Listing Coordinator, you will ensure that Entera’s listings are prepared for sale optimally to maximize success for Entera’s clients and Entera. Real Estate Listing Coordinators are crucial members of the brokerage team responsible for supporting listings from the ‘starting line’ of selling and beyond. They manage and coordinate 3rd party service and rehab vendors, navigate on-the-ground issues, validate asset readiness for sale, support real estate pricing specialists in developing the “right” asset prices, prepare key listing documentation, and help set up MLS listings and Entera’s disposition management systems. You will receive guidance from industry leaders who will support your development and pave the way for your growth within the organization.
Entera is looking for long-term, career-oriented individuals who want to be part of changing the way people buy and sell real estate. We are heavily invested in your success and offer opportunities to expand your professional growth, such as employer-paid licensing and multi-state and multi-market experience.
Only accepting applicants from the following states: AZ, FL, SC, UT, TX
What You'll Do:
- Play a critical role in meeting service-level agreements (SLAs) and Entera’s KPIs reliably and consistently.
- Maintain a high degree of customer service and integrity when interacting with customers, third parties, and internal partners.
- Work with internal and external partners to create effective processes and ensure that all documentation and selling systems are correctly established to meet deadlines effectively.
- Ensure that the transition of information and documents to the agent selling team is accurate, timely, and meets Entera standards to maximize “Day 1 sales” and ongoing salability of assets.
- Manage and execute on administrative tasks and all duties associated with getting an asset ready to list and remain actively listed.
- Order, schedule, coordinate and close out 3rd party services vendors based on SLAs and asset conditions for listing.
- Monitor and ensure that 3rd party services vendors and internal partners deliver to critical milestone dates.
- Answer and respond to inbound calls and emails promptly to ensure no communication is overlooked.
- Prioritize and multi-task while maintaining multiple open transactions in different stages of the listing life cycle.
- Demonstrate the ability to multi-task and problem-solve in a fast-paced environment.
- Collaborate with all departments to address inquiries and requests from clients, internal team members, and third parties.
- Contribute to Entera’s ongoing success and use your experience and influence to proactively suggest improvements for operational processes, sale-ready and vendor processes, market preferences, and technical systems as needed via active contributions to Entera’s Knowledge Management systems.
- Enjoy a work hard/ play hard environment
- Constantly seek opportunities to exceed expectations
Who You Are:
- You are a recent graduate from an accredited degree program or have 1-2 years of experience in real estate, admin support, data entry, logistic coordination, or similar fields.
- Comfortable working in a fast-paced, high volume environment and adhering to deadlines.
- Experienced with Google Workspace and Microsoft Office (Excel, Word), as well as data entry and manipulation.
- Organized multi-tasker with strong attention to details
- Tech-savvy and comfortable in a tech-forward work environment
- Supernatural email, Slack, and digital communication management skills
- Intelligent, honest, and ethical and able to handle confidential matters appropriately
- Six Sigma or other team and method process training (preferred but not required)
