Administrative Assistant - San Antonio, TX

 Job Title: Administrative Assistant
Department: Operations
Reports to: Josh Evans, Division Manager
Salary: $45-65 per year, depending on experience
Location: San Antonio, TX
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Job Summary:
Enterprise Electrical is a fast-growing Commercial Electrical Contractor specializing in Design-Build projects. Enterprise originated and based in Houston, TX, working in Greater Houston and Central Texas. We are looking to add an Administrative Assistant to our team. Integrity, teamwork, and respect are the values we strive to maintain and operate by. Each team member is encouraged to pursue continued education and technical growth because, as a company, we value providing the right tools and training for our employees to succeed.

We take pride in being a positive place you can look forward to working at every day and we need a committed, experienced, self-starting individual to join our ranks.

We are seeking a detail-oriented and organized Administrative Assistant to join our team and provide administrative support to our office operations. The Administrative Assistant will play a key role in assisting with various administrative tasks to ensure the smooth and efficient functioning of our office. The ideal candidate will have strong organizational skills, excellent communication abilities, and proficiency in office software applications.

Specific Responsibilities:
1. Office Management: Assist with general office management tasks, including answering phones, greeting visitors, managing mail and packages, and maintaining office supplies and equipment.
2. Calendar Management: Coordinate and manage calendars for executives and team members, schedule appointments, meetings, and conference calls, and assist with travel arrangements and accommodations as needed.
3. Document Management: Assist with document preparation, formatting, proofreading, and editing correspondence, reports, presentations, and other documents. Maintain organized electronic and physical filing systems for easy retrieval of documents.
4. Data Entry and Record Keeping: Perform data entry tasks to input and update information in databases, spreadsheets, and other systems. Maintain accurate and up-to-date records, including employee records, client information, and project documentation.
5. Correspondence and Communication: Draft, proofread, and edit emails, letters, memos, and other correspondence as needed. Coordinate communication between internal teams, external partners, clients, and vendors.
6. Meeting Support: Prepare meeting agendas, materials, and presentations, and assist with meeting coordination, set-up, and follow-up activities. Take meeting minutes and distribute them to attendees as necessary.
7. Special Projects: Assist with special projects and initiatives as assigned by management, including research, data analysis, and coordination of events or activities.

Skills and Qualification:
• High school diploma or equivalent; associate's degree or certification in office administration or related field preferred.
• Proven experience 4 years in an administrative support role, preferably in a fast-paced office environment.
• Strong organizational skills with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
• Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and experience with office equipment and software.
• Attention to detail and accuracy in performing administrative tasks, including data entry, document formatting, and record keeping.
• Ability to work independently with minimal supervision and collaborate effectively with team members and stakeholders.
• Commitment to confidentiality, integrity, and professionalism in handling sensitive information and office matters.
• Bilingual (English/Spanish) not required but preferred.
• Previous experience in construction related position not required but beneficial.

Benefits:
• Close knit, family-oriented work environment
• Medical, Dental and Vision Insurance
• 401K
• Bonus opportunities
• Vacation
• Continuing Education Opportunities and Resources

Enterprise Electrical Core Values:
Committed to Excellence (Greatness)
Plan it, Do it, Own it (Accountability)
Learn it, Know it, Teach it (Mentorship)
One Team, One Goal (Teamwork)
Positive Attitude Required (Positivity)

Salary : $45 - $65