Administrative Assistant II

Company Description

Clean Earth is a leading provider of environmental services in the United States providing remediation, disposal, recycling, and beneficial reuse solutions for hazardous and non-hazardous waste, contaminated soil, and dredged material. Our vast portfolio of technologies and services touches nearly every industry that generates waste including energy, infrastructure, commercial, industrial, retail, and healthcare markets.

Every day our teams across the country take a hands-on, dedicated approach to recycling and beneficially reusing waste that would otherwise go into landfills. We value our employees as our most important asset, and this is reflected in many areas across our company including recently being named a 2024 Most Loved Workplace ®. We are committed to creating a positive work culture that fosters growth and development while ensuring the health and safety of our employees.

Why join Clean Earth? 

In addition to competitive pay, we also offer: 

• Health benefits available Day 1 
• 401k available Day 1 
• 10 paid holidays/year 
• Free HAZWOPER training and certification 
• Overtime opportunities 
• Ability to be cross-trained into different roles 

Job Description

Under immediate supervisor, the Administrative Assistant II provides administrative support to the Plant for the shipping/receiving department.

Primary Responsibilities (Essential Functions):

• Creates purchase orders
• Reviews vendor invoices ensuring accuracy
• Maintains accurate records
• Maintains monthly calendar
• Emails requested documents
• Processes paperwork for shipments
• Regular contact with local offices
• Regular contact with vendors
• Update documents/computer files as needed
• Scan and file documents
• Works closely with waste tracking department
• Audits monthly records
• Performs other duties as assigned by management.

Qualifications

Basic Required Qualifications: 

• High school diploma or GED
• 1 years of experience providing administrative support

Preferred Qualifications:

• Bachelor’s degree is a plus
• Demonstrates excellent working knowledge of Microsoft Word, Excel, and Outlook
• Attention to Detail – Demonstrates the ability to review or proofread work for accuracy; complete specific projects or assignments independently; concentrates on tasks at hand, even in distracting work environments.
• Adaptability – Ability to modify behavior, as needed to maintain effectiveness in a changing situation; and with varying tasks, responsibilities, or people.
• Demonstrates the ability to efficiently manage own time, activities and resources. Identify specific activities required to accomplish objectives, rank them in order of importance, and coordinate and act to achieve desired results; prioritize complex multiple activities and projects. Recommends improvements to prevent reemergence of resolved issues.
• Initiative – Actively attempts to influence events to achieve results. Knows when to originate independent action to achieve goals. Is self-starting rather than passive accepting. Demonstrates the ability to function independently; resolve problems without direction.
• Analytical Problem Solving – Ability to gather and analyze facts and data and draw correct inferences from the information. Weighs alternatives and presents logical solutions to problems.
• Team Participation – Demonstrates the ability to cooperate with others on projects, which require input from various sources.
• Listening – Receives ideas, thoughts, and information from others without interrupting. Shows interest in what is being said and asks questions to ensure correct understanding.

Physical & Mental Demands

• Must be able to regularly access and use general office equipment including phones, computers, copiers, etc.
• Must be able to work in a busy, often distracting work environment that is generally climate controlled.
• Must be able to lift up to 20 pounds unassisted on an occasional basis.
• Must be able to sit for long periods of time.
• Must be able to stand or walk for long periods of time.

Additional Information

Clean Earth offers competitive benefits including health, dental, vision, life, and disability insurance plans starting on the first day of employment; paid time off, wellness benefits, employee discount program, tuition assistance, and a 401k with company matching. 

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

If you have a difficulty applying for any job posted on Enviri Clean Earth’s website because a disability prevents you from using the online system, Clean Earth offers the following alternate application procedure: Call toll free (833) 209-2659 and leave your name, phone number, city and state of residence.  Clean Earth will arrange for an alternate method of applying and will consider your application together with all other applications received for the job.  This line is dedicated to disability applications only.  No other inquiries will receive a response.  

Military veterans encouraged to apply.