What are the responsibilities and job description for the Administrative Assistant position at Environmental Protection Services?
Job Summary
We are seeking a dedicated and organized Administrative Assistant to support our team in daily operations. The ideal candidate will possess strong computer literacy and excellent communication skills, ensuring workflow management and an ability to adapt to perform multiple tasks on a daily basis. This role is crucial in maintaining smooth administrative processes and providing exceptional service to both internal staff and external clients.
Responsibilities
- Coordinate information flow between the sales force and the estimating team.
- Assist in preparing pricing proposals for customers.
- Process purchase orders received from customers by preparing project packets for the operations team.
- Assist the operations and estimating teams by contacting potential equipment suppliers and subcontractors to get pricing.
- Preparing and send invoices to customers along with answering invoice related questions.
- Assist the operations team by compiling data and inputting into various reports.
- Assist laboratory personnel by inputting data or assisting with testing as needed.
- Assist with other clerical tasks such as filing, data entry, and document preparation.
- Coordinate office supplies inventory and place orders as necessary.
- Perform additional duties related to office management and organization.
Requirements
- Proven experience in a fast-paced and versatile business environment.
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel).
- Excellent organizational skills with attention to detail.
- Ability to manage multiple tasks efficiently while maintaining a professional demeanor.
- Strong verbal and written communication skills are essential for effective interaction with clients and team members.
- A proactive approach to problem-solving and the ability to work independently or as part of a team.
If you are passionate about providing exceptional support and thrive in a dynamic environment, we encourage you to apply for this rewarding opportunity!
Job Type: Full-time
Pay: $16.00 - $17.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Ability to Relocate:
- Wheeling, WV 26003: Relocate before starting work (Required)
Work Location: In person
Salary : $16 - $17