What are the responsibilities and job description for the Associate Account Executive position at Envision Communications?
Summary: Works with account team to plan, manage, coordinate, and supervise all phases of various projects from beginning to end to ensure customer satisfaction by performing the following duties in a timely manner and within company and department standard operating procedures.
Essential Duties and Responsibilities: Duties other than those specified may be assigned.
- Must be knowledgeable and stay current on client product and disease
- Assist in development, revision and adaptation of invitations to attendees
- Effectively communicate with client marketing team on attendee lists
- Recruit faculty and be able to knowledgeably discuss topics and clinical information for programs with speakers
- May liaise directly with client product team on: meeting date/location/venue initiation and confirmations; speaker recommendations, identifying professional moderators; developing meeting agendas for programs (including flow of meeting, layout of rooms); meeting materials and handouts (also liaise with SciComms); case study development; send meeting grid to product team on a weekly basis
- May liaise effectively with professional moderators on program content, moderator slides and other pertinent matters
- Liaise effectively with client legal department and internal compliance manager on any legal changes, issues, contracts, etc.
- Communicate effectively with meeting planners on all program logistics
- May liaise effectively with vendors on applicable meeting details required by client needs/requirements
- Possess knowledge of FDA, AMA, OIG guidelines and be able to explain to participants, as applicable to the meeting
- Communicate effectively with team members at all times, especially on all important communications such as changes in protocol, areas of concern, changes to agenda, etc.
- Must be a team player and take full responsibility, ownership, leadership of programs including those that may be coordinated by an associate
- Provides on-site coordination, staffing and registration for assigned meetings
- Provides on-site client service
- May assist with on-site meeting planning
- Coordinates post meeting follow up to ensure successful closing of programs consistent with company policy (including financial and compliance related issues)
- Must be able to lift up to 60 pounds on rare occasions
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience: Bachelor's degree from four-year college or university; and one year related experience and/or training; or equivalent combination of education and experience. Must be able to learn and obtain a thorough knowledge on all AMA, FDA and OIG guidelines and regulations and be able to train others.
Travel: Approximately 25% travel required