What are the responsibilities and job description for the Administrative Assistant - Accounting and Operations position at Epic Venues?
Join the Epic Venues Team and Elevate Your Career!
Are you a detail - driven professional with a passion for operations and administration ? Do you thrive in fast - paced environments where no two days are the same ? Look no further ! Epic Venues , the dynamic force behind the Corinthian Event Center and The Glasshouse in downtown San Jose , is seeking an exceptional Administrative Assistant to Operations to join our vibrant team .
About Us
Since 2009 , Epic Venues has been setting the standard for social and corporate events , combining creativity , collaboration , and a commitment to excellence . Our team is built on a foundation of detail - driven , creative , and cooperative individuals who work together to exceed client expectations . If you ' re ready to be part of a team that makes unforgettable moments happen , this is your chance ! You can check us out on our website .
Job Overview
As an Administrative Assistant to Operations, you will play a pivotal role in ensuring the smooth day-to-day operations of our event venues. This full-time position is ideal for someone who is proactive, organized, and enjoys working in a dynamic environment. Your expertise will be crucial in supporting various administrative and operational tasks, from financial reconciliations to event preparations.
Key Responsibilities
Financial Management : Reconcile daily Point of Sale (POS) transactions, investigate discrepancies, and report reconciled sales to accounting.
Operational Support : Review and audit daily timeclock punches, assist with monthly inventory counts, and conduct weekly facility walkthroughs.
Event Coordination : Attend weekly Banquet Event meetings to stay updated on event requirements and order rentals, security, and supplies as needed.
Asset Management : Ensure rentals from vendors are returned promptly and manage the security of onsite assets.
Administrative Tasks : Process semi-monthly retirement deduction payments, review weekly banquet event orders, and maintain excel tracking of new sales.
Collaboration : Support accounting executives with various tasks associated with affiliated companies.
Qualifications
Experience : Minimum 2 years in accounting and reconciliations, with experience in QuickBooks Online for Accounts Payable and Receivables.
Customer Service : At least 2 years demonstrating exceptional customer service skills. Technical Skills : Proficiency in Microsoft Applications, Gmail, Adobe Acrobat, and
Docusign.
Personal Qualities : Strong attention to detail, excellent communication skills, resourceful, dependable, with exceptional time management abilities.
Why Join Us?
Work-Life Balance : Enjoy flexible schedules that allow you to balance your personal and professional life.
Benefits : Vacation benefits, paid sick leave, and discretionary bonus opportunities for exceptional service.
Growth Opportunities : Professional growth and advancement opportunities in a dynamic and expanding company.
How to Apply
Ready to take your career to the next level? Send your resume and a brief cover letter to HR@ epicvenues.net with the subject line "Administrative Assistant - Operations Application." Include a description of your experience supporting the responsibilities listed.
Location : Corinthian Event Center, 196 N. 3rd St, San Jose, CA 95112 Employment Type : Full-Time
Salary Range : $24 - $28.85 per hour (Based on Experience) Additional Benefits : Discretionary Bonus Opportunities
Join Our Team and Be Part of Creating Unforgettable Events!
Salary : $24 - $29