Executive Personal Assistant

About the Company

Epoque is an exclusive community brand that offers sophisticated lifestyle aficionados immersive, artist-driven experiences, where refined service and authentic connections meet indulgence and enrichment. Through curated events, Epoque bridges the gap between audience and artist, empowering guests to effortlessly enjoy culture, creativity, and elegance within a discerning community of like-minded individuals. Focused on refinement and authenticity, Epoque transforms every gathering into a meaningful celebration of artistry, indulgence, and connection.

At Epoque, we believe that the guests’ experience should be extraordinary from the very first moment they receive the invitation. Our events are not just gatherings—they are exclusive journeys tailored to our guests’ desires. From the instant they’re invited, they're already a VIP, and the possibilities only expand from there.

About the Role

Epoque, Inc. is seeking a highly organized and trustworthy Executive and Personal Assistant to provide comprehensive support primarily to our President, with occasional support to our Chief Growth Officer. This multifaceted role requires exceptional multitasking abilities, discretion, and strong communication skills. The successful candidate will play a crucial role in ensuring the efficient operation of the President's office, supporting the company's overall mission, assisting with personal matters to optimize the President's productivity and work-life balance, and providing remote support to the Chief Growth Officer as needed.

Position Details

• Part-time position
• Expected 15-30 hours per week initially, with potential to increase over time
• Hourly rate: $30-$35, commensurate with experience
• Predominantly remote work with occasional in-person responsibilities

Location and Work Environment

• This is predominantly a remote role based in the Winter Park / Orlando area of Florida
• Candidates must be local to Orlando or Winter Park due to occasional in-person responsibilities
• Some tasks will require presence at the President's home office
• A company-provided laptop will be furnished for remote work

Key Responsibilities

Professional Duties

• Manage the President's complex business calendar, schedule meetings, and coordinate travel arrangements
• Act as a primary point of contact and liaison between the President and internal/external stakeholders
• Prepare and edit correspondence, presentations, and reports for the President
• Handle confidential and sensitive corporate information with the utmost discretion
• Organize and maintain filing systems, both digital and physical
• Maintain all necessary corporate filings and licenses
• Plan and coordinate high-level events, including executive team meetings and client functions
• Support company initiatives and special projects as directed by the President
• Provide remote administrative support to the Chief Growth Officer on an as-needed basis, including calendar management and communication coordination
• Assist with bookkeeping tasks using QuickBooks, including entering bills, making payments, and maintaining balanced accounts

Personal Assistance

• Manage personal calendar and schedule appointments (e.g., medical, personal services)
• Coordinate personal travel arrangements and itineraries
• Run personal errands as needed (e.g., picking up dry cleaning, grocery shopping)
• Assist with household management tasks when required
• Help organize personal events and family functions
• Manage personal correspondence and communications as directed
• Handle personal administrative tasks and paperwork
• Support the President's involvement in non-profit organizations:
• Help manage commitments related to board memberships and committee chair roles
• Keep track of and manage charitable pledges and financial commitments
• Assist with correspondence related to non-profit activities
• Support board and committee-related tasks and projects as needed

Requirements

• Bachelor's degree or equivalent experience
• 5 years of experience as an executive assistant, preferably supporting C-level executives
• Experience in personal assistance is highly desirable
• Must be local to the Orlando or Winter Park area
• Valid driver's license and reliable transportation
• Ability to pass a comprehensive background check
• Exceptional organizational skills and meticulous attention to detail
• Outstanding verbal and written communication skills
• Advanced proficiency in Microsoft Office Suite and QuickBooks
• Ability to work flexible hours, including some evenings and weekends as needed
• Highest level of discretion and ability to handle confidential information
• Strong problem-solving skills and ability to work independently
• Experience in event planning and project management is a plus
• Ability to effectively support multiple executives simultaneously
• Familiarity with non-profit sector operations and board functions is a plus

Personal Qualities

• Extremely trustworthy and reliable
• Proactive and self-motivated with a strong work ethic
• Professional demeanor and excellent interpersonal skills at all levels
• Calm under pressure and able to manage multiple priorities effectively
• Commitment to continuous learning and improvement
• Diplomacy and tact in handling sensitive situations
• Ability to maintain clear boundaries between professional and personal matters
• Flexibility to adjust priorities and support different executive styles

Special Considerations

• The role requires occasional presence at the President's home office
• The utmost trustworthiness and discretion is paramount to this role
• Must be comfortable with the dual nature of the role, balancing corporate and personal assistance
• Ability to seamlessly switch between supporting the President and the Chief Growth Officer

What We Offer

• Competitive hourly rate of $30-$35, based on experience
• Potential for increased hours and responsibilities over time
• Unique opportunity to work closely with the President and Chief Growth Officer of Epoque, Inc.
• Professional development opportunities
• Chance to contribute to the growth and success of a dynamic company
• Flexible, primarily remote work environment

Qualified candidates are encouraged to submit their resume, a cover letter detailing their relevant experience, and professional references. Please highlight any experience that demonstrates your ability to handle both corporate and personal assistance tasks with discretion and efficiency, as well as your capacity to support multiple executives effectively.

Candidates MUST APPLY AT: https://epoque.bamboohr.com/careers/23?source=aWQ9MjA=

Epoque, Inc. is an equal opportunity employer and values diversity in our workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Type: Part-time

Pay: $30.00 - $35.00 per hour

Expected hours: 15 – 30 per week

Benefits:

• Flexible schedule

Schedule:

• Choose your own hours
• Weekends as needed

Work Location: Hybrid remote in Winter Park, FL 32789

Salary : $30 - $35