Logistics Coordinator

Overseas Trading is seeking a dynamic and detail-oriented Import Logistics Coordinator with strong Excel and Organizational skills

Based in Fort Lee, New Jersey, we pride ourselves on providing a great work environment with generous benefits and an appreciation for work / life balance (hybrid in person / remote work).

Compensation based on experience, medical, dental, 401k, paid time off. Interviews will take place virtually and in person for July start.

Domestic and Import Logistics Coordinator

Overseas Food Trading imports and distributes a wide variety of food products from all over the world.

We have built our reputation by working with only the finest overseas suppliers. Since 1986, Overseas Food Trading Imports finished food products from Europe, Asia and Canada. We mainly deal with retail clients (chains, clubs, and gourmet distributors) and food service (distributors) proposing our expertise in: Mediterranean products, Sweets, Frozen products and Dairy products.

You can find more details on our website https://www.overseasfoodtrading.com/

POSITION OBJECTIVES:

The Logistics Coordinator prepares routes and manages purchase orders. The main duties include receiving the purchase orders, reviewing the details and coordinating the transportation to ensure shipment arrives within the requested delivery time window. The position also involves monitoring of the freight, communicating with the Project Manager and customers, as well as validating the shipment costs and ensuring route efficiency.

This position involves a great deal of flexibility, strong communication skills and the ability to react quickly.

SUMMARY REQUIREMENTS:

To perform this job successfully, an individual must be able to execute each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and/or satisfy the productivity, performance, or qualification standards for the position.

ESSENTIAL JOB FUNCTIONS

Reception of customer orders, validation of prices and quantities/ coordination with Sales team

Creation of sales invoices and/or Purchase orders

Creation of warehouse release

Organize transportation with providers to ensure prompt and proper movement of shipments between suppliers, warehouses and final place of deliveries.

Communicate with customers about inquiries and confirm status and potential delays. Advising Project Manager if any issue to guarantee good communication flow

Reviewing shipping documents to ensure accuracy, enter in ERP all information and invoice customers.

Making special shipping arrangements as necessary, substituting carrier if issue and reacting fast in case of delays in communication and rebooking transport.

Tracking and monitoring of the containers and trucks, with carriers or terminals, freight forwarders or brokers. If custom clearance applicable, verify status.

Enter invoices and submit to customers with shipping documents.

If shipment to warehouse, monitor receiving documents and finalize receiving process in ERP. Disclose any discrepancy.

Ensure lots # are entered properly for traceability.

Work with Inventory specialist to prepare end of the month inventory report.

Claim follow up with customers/ truckers.

Inventory monitoring and replenishment with Sales team

Prioritize and manage e-mails, tasks, and desk responsibilities effectively. Regular check-ins with your manager to prioritize workload.

Incidental Duties

The above list of essential job functions describes the general nature and level of work being performed in this job. It is not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.

PERFORMANCE EXPECTATIONS

Ability to take ownership and manage workload proactively.

Excellent customer service skills

Collaborative work style

Ability to work in a fast-paced environment.

Strong organizational and time management skills

Ability to multi-task and prioritize.

Flexibility and adaptability

Quick critical thinking and problem-solving abilities

JOB QUALIFICATION STANDARDS

The following describes the general qualifications and physical, sensory, and mental abilities normally associated with performing the essential functions of this position.

Education and Experience:

Two-year degree or bachelor's degree, in business, logistics or related field preferred.

3 to 5 years’ experience in domestics logistics

Knowledge and Skill Requirements/Specialized Courses and/or Training:

Strong command of Microsoft 365, in particular Excel and ERP system.

Understanding of the supply chain, including common obstacles and effective solutions

Knowledge of Import / Export logistics, and International Trade environment, a plus

Language and Communication Skills:

Effective communication, including writing, speaking and interpersonal communication.

Strong relationship building and customer service skills.

Physical, sensory, and motor demands:

Frequent standing and sitting. Intermittent squatting, bending, twisting, lifting. This position requires excellent visual acuity and auditory sense. The noise level in the work environment is usually quiet.