Receptionist

Company Overview

We are a global leader in securities finance financial technology, specializing in cutting-edge solutions for the securities finance industry. With users in over 30 markets and the trust of more than 190 global financial institutions, we are committed to simplifying and optimizing the securities finance ecosystem. Our comprehensive suite of SaaS products and services empowers financial organizations by enhancing operational efficiency, ensuring regulatory compliance, and delivering actionable market insights.

Position Overview

At EquiLend, we believe that creating a welcoming, supportive, and efficient environment is vital to the success of our employees and the experience of our guests.

As the Receptionist in our New York City office, you will play a pivotal role in ensuring our office operates smoothly, while also being the first point of contact for clients, guests, vendors, and employees. From maintaining office efficiency to supporting employee-facing services, you will be a key contributor to the atmosphere of our office.

Role Responsibilities

• Greet clients, guests, vendors, and employees in an enthusiastic, professional, and welcoming manner.
• Answer phones courteously, route calls appropriately, and record messages when needed.
• Coordinate visitor access by adding them to the building security manifest and organizing Building IDs for new employees.
• Manage day-to-day office operations, including ordering and maintaining stocked office supplies in a cost-efficient manner.
• Organize and facilitate office events, ensuring all logistics are handled professionally.
• Receive, sort, and route incoming mail and packages; coordinate outgoing mail and deliveries with FedEx, UPS, or USPS.
• Collaborate with the Global Administrative Team and Executive Assistants to organize meeting logistics and conference room calendars in MS Outlook.
• Proactively ensure the availability and functionality of office equipment, such as coffee machines and printers, collaborating with relevant teams as needed.
• Provide support to the New York Executive Assistant and complete additional office-related projects as directed.
• Maintain a professional and guest-ready office environment at all times.
• Anticipate and address the needs of staff and the office in a time-sensitive manner.
  
  
  

Required Skills

• 5 years of prior administrative or receptionist experience is preferred.
• Excellent verbal and written communication skills, with the ability to professionally engage with staff, management, clients, and other guests.
• Strong interpersonal skills, detail orientation, and exceptional organizational and time management capabilities.
• Proficiency in Microsoft Outlook and the Microsoft Office 365 suite (Excel, Word, PowerPoint, Forms); familiarity with Adobe Acrobat Professional is a plus.
• Ability to compose professional emails, announcements, and notices as required.
• Must be proactive, attentive to detail, and demonstrate the ability to anticipate and address needs before they arise.
• Available to work in the office at 225 Liberty Street, five business days per week.
  
  
  

Role Location Benefits

• Generous Vacation Days: Vacation days increase as you progress in your career with EquiLend, ensure you have ample time to rest and recharge.
• Discretionary Annual Cash Bonus: A discretionary cash bonus to reward your performance and contributions to the company’s success.
• Health and Dental Insurance: Comprehensive health and dental insurance coverage is available from your first day.
• 401(k) Employer Matching Contribution Plan: Our 401(k) plan includes employer matching contribution available from day one.
• Compensation Range: The annual total compensation range for this position is $50,000 - $65,000 per annum comprising of base salary and variable performance related pay. Exact compensation may vary based on skills, experience and interview performance.
  
  
  

Diversity & Inclusion

At EquiLend, we are committed to an inclusive, diverse workplace where discrimination has no place. We value diverse perspectives as key to our success and innovation. If you need reasonable accommodations during the interview process, please let us know.