What are the responsibilities and job description for the Executive Assistant Professional position at Equiliem?
Job Description :
The Executive Assistant provides high-level administrative support to one or a small group of executives, ensuring the seamless management of their day-to-day office activities. This role requires exceptional organizational skills, discretion, and the ability to work proactively in a fast-paced environment.
Key Responsibilities :
- Information Management : Gather, organize, and prepare information for use in conferences, speeches, reports, and other executive needs.
- Document Preparation : Edit, proofread, format, and design documents, perform data entry, and complete forms with precision and attention to detail.
- Scheduling & Coordination : Manage and coordinate meetings, calendars, and travel arrangements to optimize executives' time and commitments.
- Communication : Receive and relay messages from internal and external contacts, ensuring effective time management and interaction for executives.
- Agenda Ownership : Oversee the executive's schedule and act as a gatekeeper, prioritizing access and engagements as needed.
- Knowledge Utilization : Leverage a strong understanding of organizational processes, including financial and authorization workflows, to execute tasks efficiently.
- Research & Drafting : Conduct basic research and draft documents, correspondence, and reports as required.
- Internal & External Relations : Interface regularly with internal and external executives, building strong professional relationships to facilitate collaboration.
Qualifications :
