What are the responsibilities and job description for the Administrator position at Equine Advocates?
Want a diverse and interesting job for a National Non-Profit Organization headquartered in Chatham, NY? Apply here!
Bookkeeping; Office Management; Sanctuary Tours; Liaison with Equine Sponsors, Donors & Visitors; Public Open Day Participation; Tabling, Photography; Updating Sanctuary Signage; Creating New Sponsor Packs; Event Planning and more!
Equine Advocates Rescue & Sanctuary, home to rescued horses, ponies, donkeys & mules and retired military working horses. We focus our work on rescue, sanctuary, education and advocacy.
Bookkeeping
- QuickBooks (QB) entries including deposits, journal entries and check writing, monitoring account balances
- Review all invoices. Prepare spreadsheet for all credit card invoices with receipts;
- Bank reconciliations
- Oversee all monthly/quarterly automatic credit card donations and contact those donors when credit cards have expired or failed to process. Update information on-line and in DonorPerfect (DP)
- Process all credit card donations that come in the mail or in person
- Prepare cash deposits
- Reconcile all website donations by Credit Card or by PayPal
Payroll
- Process weekly payroll through ADP
- Review hourly staff time cards
- Record sick & vacation
Office Management
- Pick up and drop off mail at post office in the AM daily
- Open Mail and record daily counts. Sort, batch and log donations
- Maintain all office supplies and order as needed
- Assist in data entry into our donor database
- File retention and disposal
- Update/Maintain Procedural Manual for all office processes
Other Responsibilities
- Assist with Public Open Days - including set up and close up. Ensure that all materials/signage etc is ready before the Open Day
- Schedule and oversee Community Service projects
- Liaison with Equine Sponsors, visitors and assist with group tours
- Prepare new Equine Sponsorship Packages
- Update Sanctuary Graphics
- Give Sanctuary Tours
- Assist in preparation for and work Annual Gala and other Events
- Volunteer Liaison. Set up interview with the Equine Care Manager and yourself
- Equine Photography
- And more.....!
Job Type: Full-time
Pay: $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
Work Location: In person
Salary : $50,000