What are the responsibilities and job description for the Executive Assistant position at EquiTrust?
Posting Title: Executive Assistant
Location: Scottsdale, Arizona (Mostly On-Site)
Employment Type: Full-time
About Us:
EquiTrust Life Insurance Company is a national carrier of competitive, client-friendly annuity products sold through a variety of distribution channels, including more than 20,000 independent agents and independent marketing organizations (IMOs). Since 2003, we have provided exceptional customer service to our clients by operating with integrity and passion. Our efforts are supported by a dedicated workforce who execute their responsibilities through teamwork and an entrepreneurial spirit. EquiTrust sells products nationwide and is headquartered in Chicago, Illinois, with operations in West Des Moines, Iowa.
How You’ll Contribute:
As an Executive Assistant, you will provide comprehensive support to the CEO, ensuring seamless management of schedules, communications, and priorities. This role is ideal for a proactive, highly organized professional who thrives in a dynamic environment and is committed to maintaining discretion and professionalism in every interaction.
What You’ll Do:
- Manage and optimize the CEO's calendar, including scheduling and rescheduling appointments and meetings.
- Coordinate complex travel arrangements, monitor schedules, and handle any changes proactively.
- Prepare expense reports, meeting agendas, and distribute materials for meetings and conferences.
- Act as a trusted liaison between the CEO and internal/external stakeholders.
- Participate in meetings as needed, taking notes, tracking action items, and ensuring timely follow-up.
- Anticipate the CEO’s needs and proactively plan to address them.
- Create and refine professional documents, including correspondence, reports, and presentations.
- Organize office spaces for guest arrivals and support office events.
- Contribute to a collaborative and inclusive workplace culture
What You’ll Bring:
Education:
- High School Diploma or Equivalent required
- Bachelor's Degree preferred
Experience:
- 10 years of corporate executive support experience (preferred).
- Experience supporting the CEO in the insurance or financial services industry required
Knowledge, Skills, and Abilities:
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Excellent communication and interpersonal skills with a commitment to professionalism.
- Strong organizational skills with the ability to prioritize and adapt to shifting needs.
- Discretion and sound judgment in handling sensitive information.
- Ability to work independently and meet deadlines in a high-paced environment
Physical Requirements:
- Ability to sit, see, talk, and hear continuously during work hours.
Where You’ll Work:
- Location: Scottsdale, Arizona
- Work Arrangements: Mostly On-Site
- Travel Requirements: None
Total Rewards:
In addition to base pay, eligible employees may receive an annual discretionary incentive bonus and access to a competitive benefits package including:
- Medical, Dental & Vision coverage:
- 401(k) with Company Match
- Paid time off: Vacation, Sick, Holiday, and more
- Paid Parental Leave for both Mothers and Fathers
- Hybrid/Remote Work Options
- Early Friday Closure
EquiTrust is an Equal Opportunity Employer and participates in the U.S. Federal E-Verify program. Applicants have rights under federal and state employment laws. To learn more, visit EquiTrust Careers.
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