FT Administrative Assistant

To apply online, please visit https://www.eriecounty.oh.gov/EmploymentOpportunities.aspx OR apply in-person at 2900 Columbus Ave. Suite 210 Sandusky, OH 44870

Job Responsibilities The Administrative Assistant will work in a variety of different situations in the office, providing administrative support along with clerical tasks that aid in the smooth transaction of daily business and services provided. They will answer incoming calls and interact with visitors to the Erie County Veteran Service Office and make necessary guidance for appointments or information. The Administrative Assistant will schedule necessary appointments with Service Officers, Benefits Counselor, and Transportation, in addition to special meetings with Officials, or others of benefit. The Administrative Assistant will prepare Veteran’s files for appointments and maintain order in the file room, make necessary copies of information, and assist the Veteran Service Officers when required. The Administrative Assistant shall be a veteran or, if a qualified veteran is not available, the spouse, surviving spouse, child or parent of a veteran.

Duties: Essential

• Attends bi-monthly Board Meetings and reports to Commission on prepared cases and/or office operations.
• Tasks, transcribes, and types minutes of Commission Board Meetings and Work Sessions; sends copies of minutes along with reminder letter reminding Commissioners of next regular scheduled meetings or work sessions.
• Drives van in the absence of Van Driver.
• Submits letters to the Next of Kin (from veteran’s obituaries) to inform them of VA benefits and invite them to come to the Veteran’s Service Office for consultation; issues flag holders for veteran graves; maintains card file on deceased veteran.
• In the absence of the Executive Director/CVSO receives and distributes incoming mail. Makes sure entire staff is aware of current VA activity, if applicable; processes outgoing mail; updates inventory once a year.
• Maintains filing system; transfers needed material to computer.

Duties: Non-Essential.

• Assists in preparation of materials for Commission meetings.
• Answers telephone and greets callers; answers inquiries.
• Performs other duties as assigned by the Executive Director/CVSO or Commission.

Necessary Skills, Knowledge, and Abilities:

• Knowledge of modern office and procedures.
• Knowledge of public relations.
• Knowledge of English grammar, spelling, punctuation, and word usage.
• Ability to investigate and counsel applicants.
• Ability to read, comprehend, and interpret various laws and regulations.
• Ability to balance accounts and copy information from one record to another accurately.
• Ability to add, subtract, multiple, and divide.
• Ability to use adding machine or calculator.
• Ability to compose correspondence.
• Ability to deal with several variables in familiar context.
• Ability to prepare reports and maintain records.
• Ability to deal with confidential information.
• Ability to use copier and other equipment efficiently.
• Ability to develop and maintain effective working relationships with supervisors, associates, and the general public.
• Ability to show compassion and understanding to assist veterans.
• Skill in effective oral and written communications.
• Skill in typing accurately at least fifty (50) words per minute.

Employment Qualifications:

• Possession of a valid Ohio Driver's license.
• Possess qualities as listed in SS5901.07.
• Ability to type accurately.
• Skill in the use of ordinary office equipment, including computer, and calculator.
• Ability to interview and counsel veterans and veteran's families.
• Graduation from the twelfth (12th) grade or equivalent.

Physical Requirements:

• Alternate frequently between sitting/standing/walking throughout an eight (8) hour workday.
• Lift/carry a minimum of eight (8) pounds.
• Reaching with bilateral upper extremities into/up to/down to various heights.
• Push/pull with twenty (20) pounds of initial force.
• Climb onto stepladder (2 steps).
• Bend/squat/crouch/kneel.

Qualified applicants apply at the Department of Human Resources, 2900 Columbus Avenue, Suite 210, Sandusky, Ohio OR visit Erie County’s website, www.eriecounty.oh.gov, where employment applications and current job postings are available for viewing and/or downloading. Applications are also available and accepted at OhioMeansJobs at Erie County Job and Family Services, 221 West Parish Street, Sandusky (operating hours 8:00 a.m. - 4:30 p.m. Monday through Friday). PLEASE NOTE: A completed Erie County application must be received in the Human Resources Department. EOE/AA/ADA

WRITTEN APPLICATIONS MUST BE COMPLETED BY CLOSING DATE

Job Type: Full-time

Pay: $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $20