Part Time Administrative Assistant

Position Overview:

We are seeking a detail-oriented and organized Administrative Assistant with bookkeeping experience to join our team. This role will support daily office operations while also handling basic financial tasks. The ideal candidate will have strong administrative skills, a solid background in bookkeeping, and the confidence to independently manage our storefront, greeting the public and creating a welcoming environment for visitors. Schedule is Monday- Thursday 9am- 3pm in our office in Phoenix.

Key Responsibilities:

• Provide general administrative support, including managing correspondence, scheduling meetings, and answering phone calls. Manage ED’s schedule and help prepare for meetings.
• Maintain accurate and organized filing systems, both physical and digital.
• Perform bookkeeping duties
• Assist in coordinating company events, meetings, and office logistics.
• Greet visitors in our storefront, providing information and ensuring a positive first impression.
• Handle confidential information with discretion.
• Support special projects and other administrative tasks as assigned.

Qualifications:

• Proven experience as an administrative assistant or in a similar role.
• Strong bookkeeping skills, bonus if you have experience with donor management software
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong interpersonal skills and the confidence to work independently in a storefront setting.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently and collaboratively within a team.

Preferred Qualifications:

• Experience in a nonprofit or small business setting.
• Familiarity with donor management software.

How to Apply:

Please submit your resume and cover letter to sheila@erinsangels.com by March 31, 2025. We look forward to hearing from you!

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Expected hours: 24 per week

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Phoenix, NY 13135 (Required)

Work Location: In person

Salary : $18 - $22