Registrar Secretary - Gainesville Junior High School (2024-2025)

Job Title: Registrar Secretary

Reports to: Principal

Dept./School: Assigned Campus

Wage/Hour Status: Nonexempt

Pay Grade: PP3

Duty Days: 207

Fund Source: 199

Date Revised: August 2013

Primary Purpose

Responsible for collecting and copying required documents from parent or other districts required for district enrollment. Process student enrollment, transfers, and withdrawals and maintain student cumulative folders.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills

Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Proficient keyboarding, file maintenance and 10-key skills

Ability to meet established deadlines

Experience

Two years data entry experience

Major Responsibilities And Duties

Records and Reports

• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Process and transmits requests for student information and transcripts.
• Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
• Assist campus administrators and counselors with the preparation of reports and student data.
• Verify enrollment eligibility.
• Complete TREx requests.
• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• Prepare and process purchase orders.
• Receive, store, and issue supplies and equipment.
• Assist with campus budget preparation.
• Maintain inventory of fixed assets, equipment, and supplies.
  
  

Other

• Assist in campus office as needed.
• Maintain confidentiality.
• Perform other duties as assigned.
  
  

Supervisory Responsibilities

None.

Equipment Used

Personal computer or online computer terminal, printer, calculator, and copier.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals.

Posture: Frequent sitting and standing; occasional bending/stooping, pushing, /pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; work inside and outside (exposure to sun, heat, cold, and inclement weather), exposure to noise; occasional district wide and statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Approved by Date

Reviewed by Date

Duty Days 207

Job Description View Attachment

Full Time or Part Time? Full Time

Salary Rate Range $26,082 - $36,780