What are the responsibilities and job description for the Secretary to the Principal -Gainesville High School (2024-2025) position at ESC Region 11?
Job Title: Secretary
Reports to: Principal
Dept./School: Assigned Campus
Wage/Hour Status: Nonexempt
Duty Days: 11 month (220 days)
Pay Grade: PP5
Fund Source: 199
Date Revised: May 2015
Primary Purpose
Ensure efficient operation of school office and provide clerical services for school's administrative staff.
Qualifications
Education/Certification:
High school diploma or GED
Special Knowledge/Skills
Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles
Experience
Bilingual Preferred
One to three years secretarial experience, preferably in public education environment
Major Responsibilities And Duties
Records, Reports, and Correspondence
None.
Equipment Used
Personal computer, printer, copier, fax machine, and calculator.
Working Conditions
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.
Duty Days 220
Job Description View Attachment
Full Time or Part Time? Full Time
Salary Rate Range $33,440-$47,133
Reports to: Principal
Dept./School: Assigned Campus
Wage/Hour Status: Nonexempt
Duty Days: 11 month (220 days)
Pay Grade: PP5
Fund Source: 199
Date Revised: May 2015
Primary Purpose
Ensure efficient operation of school office and provide clerical services for school's administrative staff.
Qualifications
Education/Certification:
High school diploma or GED
Special Knowledge/Skills
Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles
Experience
Bilingual Preferred
One to three years secretarial experience, preferably in public education environment
Major Responsibilities And Duties
Records, Reports, and Correspondence
- Prepare written correspondence, forms, schedules, or reports using personal computer.
- Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
- Maintain a daily teacher attendance log and records for substitute teachers.
- Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
- Maintain school calendar of events.
- Maintain a log of visitors to school.
- Schedule meetings and appointments and maintain calendar for principal.
- Assist students, teachers, and parents as needed.
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
- Update handbooks, policy manuals, and other documents as assigned.
- Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
- Prepare and process purchase orders.
- Receive, store, and issue supplies and equipment.
- Assist with coordination of faculty meetings and campus activities.
- Assist with campus budget preparation.
- Maintain inventory of fixed assets, equipment, and supplies.
- Sort, distribute, or deliver mail and other documents.
- Maintain confidentiality.
- Perform other duties as assigned.
None.
Equipment Used
Personal computer, printer, copier, fax machine, and calculator.
Working Conditions
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.
Duty Days 220
Job Description View Attachment
Full Time or Part Time? Full Time
Salary Rate Range $33,440-$47,133
Salary : $33,440 - $47,133
