What are the responsibilities and job description for the Administrative assistant position at Esciencei?
Administrative Assistant
Position Summary:
We are seeking a part-time administrative assistant to provide support for our busy environmental consulting firm. The successful candidate will work from our office in downtown Kailua, HI, with negotiable hours Monday to Friday during business hours.
Primary Responsibilities:
- General administrative and clerical support for day-to-day operations, including reception duties, mail management, supply ordering, and bookkeeping.
- Manage vendor bills, expense reports, and monthly reconciliations.
- Provide administrative and project support, including proofreading, word processing, and report preparation.
Requirements:
- Education:
- High school diploma or equivalent.
- Job Experience:
- 3 years of in-office experience related to the primary responsibilities.
- Skills/Knowledge:
- Proficient in general office tasks.
- Basic knowledge of bookkeeping and accounting principles.
- Excellent decision-making, problem-solving, and time management skills.
- Proficient in Microsoft Office programs (Outlook, Word, Excel).
- Able to learn and use other software essential to this position.
General Requirements:
- Maintain confidentiality of employee and company information.
- Meet professional appearance standards.
- Speak and write fluently in English.
- Follow oral and written directions effectively.
- Communicate effectively with supervisors, co-workers, and constituents.
Mental Demands:
- Detailed-oriented work in a fast-paced office environment.
- Effective communication and collaboration with team members.
- Work independently with minimal supervision.
- Exercise discretion and judgment in all matters.
- Take personal and professional responsibility for actions.
- Remain calm and composed under pressure.
- Be flexible and adaptable in performing duties.
- Maintain high-quality work habits.
Physical Demands:
- Ability to perform essential duties with physical demands.
- Regular sitting, standing, and walking; occasional lifting/carrying up to 50 pounds.
- Prolonged computer use in an indoor office environment.
Please submit your application materials via email.
