What are the responsibilities and job description for the Administrative Coordinator position at Esciencei?
**Job Summary:**
We are seeking an experienced Part-time Office Assistant to provide administrative, bookkeeping/accounting, and project support for our busy environmental consulting firm in downtown Kailua. The ideal candidate will be a highly organized and detail-oriented individual with excellent communication and problem-solving skills.
**Key Responsibilities:
- General administrative and clerical support for day-to-day office operations; reception/front office duties, manage VoIP programming, distribution of mail/packages, manage supplies, book and track employee travel (neighbor island), and additional tasks as assigned.
- Bookkeeping and accounting duties; manage all incoming vendor bills (coding/entry to database), verify expense receipts, monthly reconciliations, invoicing and compiling backup, credit card statements, bank deposits, track COI, etc.
- Administrative and project support, including, but not limited to, proofreading, word processing, preparing and reviewing spreadsheet tables, copying, collating, and binding reports, and additional project tasks as directed.
**Requirements:**
- High school diploma or equivalent required.
- 3 years of in-office work experience related to the primary and essential responsibilities.
- Competent with general office tasks, basic knowledge of bookkeeping and accounting, good decision-making, problem-solving, and time management skills.
- Basic knowledge of Microsoft Office programs (specifically Outlook, Word, and Excel) and able to learn other software and web-based business services essential to this position.
