What are the responsibilities and job description for the Executive Administrative Assistant position at ESP Valve, Inc.?
Overview
Multi-business owner looking for an Executive Assistant. The ideal candidate should be highly organized and proactive in order to provide comprehensive support to our executive team. This role is crucial in ensuring the smooth operation of our office and involves a variety of administrative tasks including strong customer service skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities
- Provide executive administrative support to senior management, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Organize and maintain files, both physical and digital, ensuring easy access to important documents.
- Compose correspondence and presentations.
- Manage errands and tasks for the executive team.
- Assist in event planning and coordination for corporate events, meetings, and conferences.
- Utilize QuickBooks Online for basic financial tracking and reporting as needed.
- Prepare reports, presentations, and correspondence using Microsoft Office Suite (Word, Excel, PowerPoint).
- Maintain Outlook Calendar for scheduling appointments and meetings efficiently.
Qualifications
- Proven experience in an administrative role, preferably in an executive support capacity.
- Strong customer service skills with a friendly demeanor when interacting with clients and colleagues.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar management.
- Familiarity with QuickBooks Online is a plus but not mandatory.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Ability to work independently as well as part of a team in a dynamic environment.
- High level of discretion when handling confidential information.
If you are an enthusiastic individual looking to contribute your skills in a supportive role within our organization, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Relocate:
- Gonzales, LA 70737: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $25