Athletic Secretary - Espanola Valley High School

General Job Function: To assure the smooth and efficient operation of the athletic office so that the Office’s maximum positive impact on the education of children can be realized.

Education/Training/Experience:

• High School Diploma or High School Diploma Equivalency.
• Must have acquired competencies to include: typing at a rate of 45 WPM at a high level of accuracy, passage of Excel and Word testing at a minimum score of 70%.

Knowledge/Skills and Abilities:

The following characteristics and physical skills are important for the successful performance of assigned duties.

• Knowledge of generally accepted purchasing principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.
• Ability to understand, follow and direct written and oral instructions.
• Ability to read, updates, evaluates and maintains various records and files.
• Ability to access, operate and maintain various software applications.
• Ability to clearly communicate information both orally and in writing.
• Ability to operate basic office equipment, e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines, and other digital-based equipment.
• Ability to develop and implement policies and procedure for the utilization of vendor catalogues, commercial registers, directories, office files and other recourses for the procurement of goods and services.
• Skill in performing routine-to-moderately complex mathematical computations and tabulations accurately and efficiently, as they relate to purchasing.
• Skill in establishing and maintaining effective working relationships with all personnel,
• Skill in the principles and practices of governmental purchasing management and analysis.
• Knowledge of Microsoft office products, such as Access, Visions, Excel, Outlook, Project, PowerPoint, Word, etc.

Resources Used in Performing Job Include (but are not limited to):

Standard office equipment and vehicle for district travel. A district car may be used or if the employee uses his/her own vehicle mileage reimbursement is available.

Physical/Cognitive Requirements:

Regularly required to walk, talk and listen. Frequently is required to stand and sit. Required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, and depth perception. Light lifting at times.

Environmental Conditions:

The noise level in the work environment is usually moderate.

Essential Job Functions:

• Complete all athletic requisitions for:
• Uniform and/or equipment orders
• Meals
• Officials
• Trophies, ribbons, etc
• Athletic supplies

• Complete all fall, winter, and spring sports schedules.
• Complete all sports eligibilities and send to NMAA
• Complete end-of-season reports and sent to NMAA
• Receive all purchase orders and process requisitions for;

Extra-curricular activities

• Custodial and Maintenance staff
• Security Staff
• Academic Areas
• School supplies
• Process all transportation requests
• Collect and receipt all monies, making daily deposits
• Pick up mail at the Post Office
• Cross-train for all office staff positions
• Any other assigned duties

Personal Accountability:

• Demonstrates reliability as evidenced by attendance records and punctuality.
• Properly notifies supervisor and/or designee of absences or tardiness.
• Begins and completes work within the allotted time.
• Consistently appears in attire appropriate to the work environment.
• Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application,
• Protects the District’s resources through appropriate and careful use of supplies and equipment.
• Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.

EMPLOYMENT: Upon an offer of employment, pass a pre-employment drug test and comply with the Immigration Reform and Control Act of 1968, pass a background check and provide necessary documentation qualifications.

Evaluation: Performance will be evaluated in accordance with provision of the Board’s Policy of Evaluation of Support Personnel.