What are the responsibilities and job description for the Future Opening: Compliance Specialist - Property Management position at ESRA Management?
Benefits:
- 401(k)
- Health insurance
- Paid time off
Job Description
We are a boutique family owned Real Estate management and brokerage firm that focuses on Harlem, Northern Manhattan, Brooklyn and the Bronx. The Management portfolio includes condos, cooperatives, and multifamily apartment buildings. We are a seasoned company and have been in business since 1926.
Our company is seeking an efficient and diligent compliance officer that will be directly responsible for the day to day execution of building compliance, section 8, and LIHTC certifications across our portfolio of buildings. A specific focus will be day to day vision on properties via Site Compli and various city agency portals.
We are looking for an organized and motivated person to join our team. This hire will be a contributor to a managed portfolio of residential properties and report to the Senior Property Manager.
Role Responsibilities
- Monitor project based Section 8 and LIHTC properties for ongoing compliance with all applicable Tax Credit and Section 8 procedures and policies.
- Audit files to ensure compliance with Sec-8, LIHTC program guidelines
- Assist with LIHTC audit preparation.
- Communicate with the property managers and the maintenance team regarding repair tracking related to violation correction and certification.
- Certify HPD, DOB, ECB &HQS violations daily via eCertication or paper and mail.
- Sends out daily email alerts to the Property Management team regarding upcoming HPD, DOB, ECB & HQS Complaint & Violations certification dates.
- Generates and distributes weekly HPD violations report, lead & mold reports (class A, B & C) to track violations due and vendor access dates
- Analyze and organize HPD dismissals with Property Management Team including check request, opening work orders, meeting with Team, status updates, and providing inspection results.
- Obtain access dates & confirm appointments involving HPD Mold & Lead Violations with sites and vendors as needed.
- Track repair access issues and send access letters via certified mail when needed.
- Promptly report to the legal team with back-up documentation related to violations and work completion needed to be commenced.
- Distribute and tracks HPD Annual Safety mailing notices using Site Compli
- Monitor all portfolio buildings on Site Compli to track new violations and compliance deadlines
- Assist in HPD Annual Property Registrations
- Assist in onboarding all city agencies when transitioning a new property
Compliance Officer Qualifications/Skills:
- Excellent communication and interpersonal skills
- Detail oriented and highly organized
- Skilled in time management and the ability to prioritize tasks
- Ability to manage agency deadlines and structure calendar planning
· Bi-lingual English/Spanish preferred but not required
Education, Experience, and Licensing Requirements:
- High school diploma or equivalent (bachelor’s degree in business, management or real estate preferred)
- 3 Years of previous experience in property management or real estate
- Any required state licensing
- Working knowledge of industry standards and regulations.
- Excellent communication skills, both verbal and written.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office.
- Covid-19 Vaccinated preferred
Compensation: $55,000.00 - $65,000.00 per year
A Trusted Property Management Partner Since 1929.
Esra is a full service real estate company that has been in business since 1929. We have a specific focus of housing the Harlem community in the forms of residential brokerage, residential property management, and operations of a portfolio of Harlem real estate.
Edwards Sisters Realty (ESRA) Founding Story
Edwards Sisters Realty Associates is the oldest, black family owned, real estate firm in New York. The business was founded in 1925 by Fitz Benjamin Edwards and two of his daughters, Millicent and Lucille; and in 1932 by a 3rd daughter Sarah. (Sarah and Lucile pictured left)
Edwards Sisters Realty was created in the roaring twenties and a contributing part of the Harlem Renaissance that has made Harlem the world renowned place it is today. Although commonplace today a black owned real estate company in the 1920’s was innovative in the community.
Harlem was just opening up for black owners of property and the Edwards Sisters were at the helm.
Over the years services included property management, Real estate law, mortgages, brokerage, and appraisals. Thousands of families have purchased homes through the Edwards Sisters and countless more have lived in properties owned or managed by the firm.
Salary : $55,000 - $65,000
