Compliance and Controls Accountant

Job Description

Job Description

Essentra is a leading provider of essential components and solutions. Every day we produce and distribute millions of small but essential products. Our international network extends to 34 countries and includes approximately 50 principal manufacturing facilities, 32 sales and distribution operations, and 3 research & development centers.

At the center of everything is our purpose, to responsibly provide the products and services our customers need to succeed. Put simply, our purpose is why we exist as a company. Many companies claim to be changing the world; we dont. But we do make a powerful difference to our customers. We make it work. Every one of us. Every day.

Job Description

Essentra is currently hiring a Compliance and Controls Accountant to be based in Houston, TX.

Job Description

The Americas Compliance & Controls Accountant is responsible for setting the standard, helping Management and implement appropriate controls and monitoring compliance of the overall control environment for the Americas region (Canada, US and LATAM), coordinating with the Finance Managers, Controllers and Transactional Finance Teams to ensure procedures and processes are in place and operating effectively across the business in alignment with Minimum Control Standards per the Essentra Accounting Manual. Regular reporting to Control Owners and Americas Finance Management team members.

Typical Accountabilities :

Control environment

a. Maintain schedule and tracking of control file and balance sheet reviews in AMERS. Support to

AMERS team with checklist submissions to Group Finance by Working Day (WD) 10. Perform at least

2 Control File reviews monthly. Support Finance Managers and Controllers with guidance and

review as needed to ensure compliance.

b. Independent verification of key month end and other controls to align with control file and balance

sheet reviews, ex independent verification of revenue recognition.

c. Lead implementation of Minimum Control Standards (MCS) across AMERS; perform MCS action

tracking and MCS validation testing, month end controls testing as needed.

d. Guide / train the AMERS organization on schedule of authorities (SoA) compliance and set out the

standards expected and perform testing of approvals in controls validation testing across AMERS.

Maintain recommendations and updates to SoA from AMERS region and communicate to

Group / Division.

e. Facilitation of workshops as require to drive improvement in procedures, policies, work-flows and

documentation

f. Support internal and external audits; lead control improvements identified in audit findings and

recommendations, and monitor progress of these improvements with control owners.

g. Assist with integration of acquisitions including implementation of compliance and control

procedures.

Inventory

a. Liase with Supply Chain to ensure they submit inventory count plans annually; validate locations and

reporting accuracy. Independently verify monthly reporting for accuracy and compliance.

b. Maintain tracking of inventory counting and ensure Warehouse Managers are following inventory

count procedures for perpetual cycle counts as well as full counts.

c. Complete random cycle count audits and ensure actions are addressed

Fixed assets

a. Capex - Maintain and develop an automated capex workflow across AMERS; ensure capex approvals

are in line with the SoA; and support capex initiators in financial modelling where required. Perform

analysis on capex under progress, cash payment status and committed capex

b. Ensure the business conducts annual review of assets for impairment and provide training and

guidance as needed.

Banking

Maintain Citibank / other banking access rights across AMERS for both input and payment

authorizers - in line with SoA and to reflect changes in the workforce. Be a key relationship point of contact

with Citi USA / Canada to allow the Shared Services Team to enable electronic payments, one-off cheque

approvals etc. Perform reviews of access as required. Liase with Group Treasury team on implementation of

standard procedures and improvements as required.

Travel & Expense

a. Administrator of AMERS Concur and liaison with Treasury for Citibank Corporate Cards to ensure

proper employee set up and training.

b. Ensure compliance of and conduct reviews of employee expense reports in line with Essentra

policies and procedures across AMERS

c. Own the Travel & Expense policy for AMERS

Third Party Due diligence (3PDD)

Enable, ensure compliance of and conduct reviews of customer and

supplier third party due diligence in line with Essentra policies across AMERS. This is to include training

relevant team members as set out in appropriate roles & responsibilities matrices of 3PDD policies,

procedures, documentation and supporting tools (e.g. Navex); organizing a repository of 3PDD activities

SharePoint / network to document compliance. Supporting wider commercial and supply chain teams in their

completion of 3PDD

Other

• Sanctions & Compliance As per 3PDD for sanctions and compliance across AMERS
• AMERS BPCS access rights Lead approver for BPCS access rights under delegated authority from Director of
• Finance
• Lead investigations into compliance and control failures and prepare recommendations to mitigate against
• lapsed controls. This is to include completing Compliance Incident Forms as part of any compliance & control
• investigations. Follow up on open actions from investigations with action owners and train / communicate to
• organization as required.
• Ensure AMERS are performing duties in line with corporate policies and ensure compliance training
• exercises are adequately completed across the business e.g. delivered via SAI Global, PolicyTech inclusive of
• Cyber Training; follow-up on missing training logs and ensure line managers hold their direct reports
• accountable for the prompt completion of training
• Lead the implementation of any new controls & compliance policies and procedures across AMERS
• Conducting reviews of controls & compliance procedures across AMERS
• Continue to strengthen the overall internal control environment including adding to and enforcing a
• framework of financial controls; and providing advice across AMERS on controls, governance and risk
• management
• Write, maintain and update all Compliance and Controls Standard Operating Procedures
• Other ad-hoc duties and special projects as required

Qualifications :

We offer a competitive salary, bonus incentive, full benefits package, and generous paid time off.