What are the responsibilities and job description for the Administrative Assistant position at EST Inc?
What You Will Do: You will perform a wide range of administrative and receptionist duties in a fast-paced and challenging environment. The primary duties include occupying the reception desk and include:
- Scheduling meetings with internal and external clients
- Preparing and distributing a volume of incoming and outgoing mail
- Ordering food for staff and meetings, setting up meeting rooms.
- Providing project assistance to multiple individuals
- Coordinating document production
- Word processing and spreadsheet creation using Office365
- Assist with research and Salesforce data integrity
- Performing data entry and scanning of documents
- The position hours are 8:00 am – 4:30 pm Monday through Friday.
What You Will Bring: The successful candidate will have:
- High energy, can-do attitude, and a willingness to take on new projects and develop new skills.
- A desire to seek new responsibilities and develop an expanded role within a growing organization.
- Receptive to new ideas and eagerness to advance company goals and objectives.
- 2 years of administrative assistant experience with superior written and verbal communication skills.
- The ability to problem solve and make decisions (such as prioritizing work tasks, organizing materials, and keeping project managers informed of potential conflicts) is an important function of the job and will be required daily.
- Strong typing, grammar, spelling, and editing capabilities are required – you will be working with a staff that needs assistance in this area.
- Basic math/computation skills, flexibility and the ability to work with a number of people at one time on a variety of tasks are also important function of this job.
- The ideal candidate will be detail-oriented, a self-starter, and be able to work independently. Proficiency in Microsoft Word, PowerPoint, and Excel (intermediate-level skills) is a must.
- Knowledge of Adobe Acrobat and O365 is desired. College-level educational coursework is preferred, ideally a two-year degree.
- Previous experience supporting other professionals is a plus.
Who We Are: WSB is a design and consulting firm specializing in Transportation, Community Planning, Environmental, Energy, Municipal, and Construction services. We provide solutions for the places, spaces and systems that support our lives. We offer services in more than 50 complementary areas across the nation.
Full time WSB employees qualify for competitive compensation and benefits package, including medical insurance, dental insurance, vision insurance, life insurance, company paid short- and long-term disability, 401K with match, paid time off, paid holidays, tuition reimbursement, and opportunities for professional growth and development. Part time employees can participate in the 401K plan and applicable earned paid leave.
As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.
WSB strives to ensure that its careers web site is accessible to all. If you need assistance completing your online application, please email askhr@wsbeng.com .
As an Equal Opportunity Employer, WSB is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation to assist with your job search or application for employment, please e-mail us at askhr@wsbeng.com . In your e-mail, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.
Notice to Third Party Agencies: WSB does not accept unsolicited resumes from third party recruiting firms. Absent a signed Service Agreement by WSB, we reserve the right to pursue and hire any unsolicited candidates without financial obligation to recruiters or agencies.
