Estate Manager needed in Montecito

Amazing opportunity to work for a loyal and lovely couple in Montecito. Their last manager was with them for years and is slowing down. They are looking for a co-manager that will in the end take over! Please read their wish list, and if this coincides with your talent, please apply. They would like someone that has shown loyalty also!

Position Description

Job Summary

The Assistant Estate Manager reports to the Senior Director of Asset Management, and

informally reports to the Estate Manager . Together,

the Assistant Estate Manager and Estate Manager oversee, manage, and maintain the

comprehensive operation of two large estates and one smaller staff house. The two will

ensure that the operation of the estates is optimal to safeguard the security, protection

and enjoyment of the Principals, their visitors and guests. The Assistant Estate Manager

works closely with the primary landscaping vendor, as well as with the head of

housekeeping. The Estate Manager has been a long-term contractor for the Principals

and has quite a bit of knowledge to impart.

The Assistant Manager should work to

achieve a steady and organized sharing of knowledge by the Estate Manager to hopefull assume the postion in the future.

Key Responsibilities

Administrative and Management

Create annual operational budgets by October 31 every year and diligently monitor

expenditures through monthly reports

Request and manage the acquisition of major equipment

Initiate insurance claims due to accidents and storm damage

Establish new vendors by setting up independent contractor agreements, obtain

and organize vendor documentation and other account management as necessary

Create, maintain and update property audits, standard operating procedures and

inventories?

Hire and onboard new employees, if needed

Remaining diligent by identifying legal issues and other areas of risk and report to

Senior Director of Asset Management

Oversee 3-4 major VIP events per year, and 5-7 smaller salons per year

Building Maintenance

Perform routine (quarterly and annually) structure inspections; identify areas of

concern and schedule minor and major repairs as needed

Audit property annually for major capital improvements and present proposals to

ownership for consideration

Identify and address safety risks to buildings, grounds, staff, principals and their

guests

Create and maintain preventive maintenance schedules

Maintain inventories of all appliances, mechanicals, and other infrastructure

Manage and prioritize the workflow of Buildings Maintenance Manager

Landscape

Work closely with the landscape vendor to ensure the exterior of the estates are

being kept in pristine condition.

Construction to Design

Act as tangential support for Construction Management team, if needed

Liaise with interior designers on interior-related matters, as needed

Design, engineer, and oversee special projects requested by Principals, as needed

IT AV Security

Monitor all security infrastructure (Nest, monitored security services)

Actively engage on IT infrastructure to troubleshoot when services are down to

improve response speed

Test all IT and AV equipment routinely and just prior to the arrival of Principals and

their guests

Provide IT support for events and guest visits

Public Relations Community Engagement

Cultivate genial relationships with neighbors to foster mutual trust, routinely

meeting with them to hear their concerns

Establish relationships with other Estate Property Managers nearby to facilitate

projects as needed

Skills and ExperienceKnowledge, Skills and Abilities

Extensive experience in running and maintaining luxury homes and or estate

management including the handling and care of furnishings, contents, antiques

and high-end housekeeping standards. Must be familiar with pool and plant care

and various equipment on property associated therewith.

Must have excellent oral and written communication skills and superior skills in

judgement, diplomacy, discretion, and superior skills in interpersonal relations

with a broad range of people including guests, neighbors, vendors and

authorities.

Other essential capabilities include commitment to a strong work ethic, integrity,

and confidentiality.

Must be conversant in Word, Excel, G Suite apps such as Gmail, Calendar, Docs,

etc., and be familiar with budgeting and financial reporting.

Education and Experience

Multiple years of experience in property and high-end estate management

required.

Property management certification s a plus.

This position reports to the Senior Director of Asset Management.Additional Information

Travel : Ability to travel by car within the Properties area.

Working extended hours may be required.