What are the responsibilities and job description for the Administrative Assistant position at Eternal Word?
HOW YOU WILL IMPACT THE BIG PICTURE:
You will assist the Vice President of Mission Advancement with administrative support to achieve the goals of the Mission Advancement department and ensure the smooth and timely workflow of the office.
WHAT YOU WILL DO:
Administrative:
- Manage the Vice President’s calendar of appointments, activities, events, and deadlines.
- Prepare weekly fundraising performance reports.
- Assist the Vice President with the development and production of reports for the CEO and Board of Governors.
- Collaborate with the CEO's Executive Assistant to schedule and coordinate meetings and events.
- Assist with the scheduling and planning of department and team meetings.
- Maintain inventory of collateral material and donor gifts and coordinate the production of materials as needed.
- Draft correspondence, reports and other documents as requested.
- Prepare materials for events and donor meetings.
- Maintain proficiency with fundraising database software to ensure accurate data entry/retrieval.
- Retain confidentially of donor and other sensitive information.
Travel/Events:
- Manage the Vice President’s travel arrangements.
- Arrange travel, lodging, and meals for team meetings in Irondale and other locations.
- Manage logistics and provide staffing support for events and meetings.
- Assist with planning donor events, coordinating schedules and collaborating with event planners and team members.
Accounting/Finance:
- Review invoices and prepare payment requests for approval and routing to Accounting to ensure timely payment.
- Track the department budget and expenditures and maintain timely reporting.
- Manage the Vice President’s expense reporting.
ABOUT YOU:
- You have a minimum 5 years of administrative and or office managment experience, with extensive working knowledge of Microsoft Word, Excel, and PowerPoint.
- You’ve developed excellent oral & written communication skills.
- You possess strong organizational, prioritization and time management skills, and are detail-oriented with attention to accuracy.
- You can maintain strict confidentiality, and exercise discretion with sensitive information.
- You are comfortable working with all levels within the organization as well as outside contacts including donors.
- You demonstrate a strong understanding of the Catholic faith and a commitment to EWTN’s mission.
- Others would describe you as professional in appearance and demeanor.
- You are available to work 8:00AM - 5:00PM; and flexible with completing urgent tasks by deadline.
- You hold a Bachelor’s degree in Business or other relevant field or an Associate’s degree plus equivalent training and experience.
PREFERRED QUALIFICATIONS:
- Knowledge of the following: Fundraising practices, donor database systems, Concur or other expense reporting systems, some bookkeeping experience.
WHAT YOU’LL LOVE ABOUT WORKING HERE:
- We offer a career with purpose! Apply your God-given talents, knowing your contributions help to advance EWTN’s mission of sharing the Gospel with the world.
- Caring environment. We value the importance of family/life balance and welcome you as an EWTN family member, not just an employee.
- Worship at work! Freedom to participate in Mass, visit the chapel for prayer or attend an annual retreat.
- Competitive salary and comprehensive benefits package including Health, Dental, Vision, Life & Disability insurance and Retirement Savings Plan.
- 11 Paid Holidays and generous Paid Time Off program.
- Tuition reimbursement for online continuing education and degree programs through our partnership with Catholic International University.
- Ability to learn alongside legacy employees while bringing new ideas to the growing team!
