Fleet Administrative Assistant

At PEARCE, we've got a career for you.

Join the nation’s leading independent service provider for critical telecommunication and renewable energy infrastructure. With over 2,000 team members nationwide, Pearce delivers comprehensive engineering, maintenance, repair, and repowering solutions, ensuring the seamless operation of our nation’s wireless and wireline telecom, commercial and utility-scale solar and wind projects, EV charging stations, as well as large-scale power generation and energy storage assets.

Your Impact

The Vehicle Fleet team is seeking a detail-oriented and organized individual with multi-tasking and problem-solving abilities to join our team as a Vehicle Fleet Administrative Assistant. In this role, you will be responsible for handling various administrative tasks related to the management of our vehicle fleet. Key responsibilities include processing registration renewals, booking rental reservations, managing open rentals, handling citations and tolls, and overseeing the issuance and management of WEX fuel cards. This is a Hybrid role, candidates are required to report to the Paso Robles Corporate office 2-3 days per week with the option to work remotely the rest of the week. Candidates should reside in or around the Paso Robles, California area.

Core Responsibilities

• Monitor and track vehicle registration renewal deadlines and ensure compliance with regulatory requirements.
• Book rental reservations for company vehicles as needed and manage and update the schedule for open rentals.
• Monitor and manage tolls and citations for company vehicles and issue toll passes as needed.
• Issue WEX fuel cards to drivers and maintain accurate records of card distribution.
• Prepare reports and summaries related to registration renewals, rental reservations, citations, tolls, and fuel card usage.
• Communicate with drivers to ensure compliance with administrative processes and deadlines.
• Collaborate with vendors to manage fuel, toll and registration programs.
  
  

Specific duties may vary or evolve over time based on business and client needs.

Core Experience

• 2 years operations administrative experience.
• Previous experience in a Fleet administrative or Fleet support role is preferred.
• Intermediate level skills using Microsoft Office Suite.
• Proactive, customer service-oriented mindset.
• Strong organizational skills with the ability to take ownership of projects and deadlines and hold others accountable to deadlines and deliverables.
• The ability to work well both independently and in a team environment, and the ability to interact effectively across the Company.
  
  

Physical/Work Environment

At Pearce safety is our number one concern. Candidates must be able to comply with OSHA Standards.

• Availability for occasional after-hours and weekend on-call work for emergencies or job duties noted above.
  
  

Compensation: $21.00-$24.00 per hour/DOE

Pearce offers a family-friendly and innovative culture with opportunities for growth, competitive compensation, comprehensive benefits (medical, dental, vision, life insurance), PTO, Paid Holidays, and a company-matching 401(k) Retirement. We provide company vehicle, phone, laptop, or tablet (as required for your role) and all necessary tools and safety equipment.

At PEARCE, we are an equal opportunity employer dedicated to cultivating an inclusive environment that empowers employees to excel and make a meaningful impact, providing a dynamic space for field technicians, service specialists, and corporate professionals to flourish and propel their careers forward within our nationwide presence and expansive service offerings.

Learn more about our corporate and telecom division at www.Pearce-Services.com and our renewables division at www.Pearce-Renewables.com.