What are the responsibilities and job description for the Office Administrator and People Team Coordinator position at Evelyn & Bobbie?

Office Administrator and People Team Coordinator

Evelyn & Bobbie is revolutionizing an industry. We are a team of fierce individuals committed to creating more comfortable, supportive, intimate apparel for women. We question limitations, simplify problems, and use science to find solutions. We believe in doing things better every day. Now ten years old, Evelyn & Bobbie is experiencing rapid growth, and we are expanding our team of career-minded professionals who strive to impact society in meaningful ways through our products and our message.

We have an invitation waiting for a highly organized, enthusiastic, and dynamic Office Administrator and People Team Coordinator in Portland, OR Reporting to the Chief People Officer, this position will play a key role in supporting day-to-day People Operations, fostering a positive and connected culture for EB’s rapidly growing remote workforce, managing EB’s small home office, and assisting with critical administrative tasks. This is a fantastic opportunity for an individual with a long-term goal of growing in an HR / People Team capacity. The ideal candidate is proactive, adaptable, mission-driven, and can handle multiple priorities.

Responsibilities :

Office Management and Administrative :

Manage EB’s home office :
Keep home office organized and on-brand
Create a welcoming office environment for employees who work out of the EB’s home office, remote employees who visit as well as visitors
Maintain office supplies
In partnership with IT, maintain office technology.
Manage relationships with building management.
Act as the primary contact for office services (printer, internet, etc.)
Scan and distribute mail
Deposit checks
Serve as the go-to person for all office-related issues and questions and be on-call for unexpected things.
Prepare the office for various events such as training or offsites.
Manage storage units (onsite and offsite)
Assist with executive teams’ monthly expense reports
Handle VIP and special orders
Manage monthly staff product orders
Support wholesale team with tradeshow prep, gratis programs, and boutique orders

People Team-related Responsibilities :

Work with the Chief People Offer to improve People Team related operations and infrastructure :

Retool and manage employee onboarding and off-boarding processes to create a positive experience and ensure compliance with HR-related policies and standards.

Manage administration and open enrollment of EB’s benefits : medical, dental, HSA, COBRA, and FSA.

Serve as a resource for employees with questions about EB’s benefits.

Conduct monthly auditing to ensure employee benefit payments and deductions align with insurance providers’ monthly invoices.

Manage employee leaves.

Conduct employee file audits to ensure compliance with all labor law requirements (federal and state), and keep employee handbook up-to-date.

Maintain and update safety equipment and any facility-related legal documents and requirements.

Manage HRIS system in partnership with Finance.

Help develop and administer employee review cycles.

Foster a positive and engaged culture for EB’s remote, high-growth company based on EB’s company values.

Run employee events and programs (team meetings, offsites, recognition events, etc.)

Order anniversary and new hire flowers.

Support CPO with employee training initiatives.

Qualifications :

Bachelor’s degree required.

Highly organized and can easily handle managing multiple projects and priorities.

5 years of experience with 3 years in an HR-related role is ideal.

Motivated to balance administrative duties with People-team-related responsibilities.

Experience with computer setup, troubleshooting, and technology support is preferred.

Strong communication skills with the ability to interact across all levels of the company.

Proficiency with Microsoft Office and Google Suite.

Strong problem-solving skills and analytical abilities.

Flexible with the ability to work well under pressure while consistently meeting deadlines.

Ability to quickly learn new systems, processes, and procedures.

Self-motivated with the ability to work independently and be an effective member of a small team.

Ability to maintain discretion and confidentiality when handling confidential employee data.

Strong attention to detail and exceptional organizational skills.

Team-oriented mindset with a focus on collaboration and providing excellent service to stakeholders.

In office four days a week (or as needed).

Benefits :

Competitive salary

Unlimited Responsible Time Off (“RTO”)

10 paid holidays, annually

Generous PPO medical, vision, and dental insurance

Up to 3% match on IRA contributions

Generous discounts on company products

Access to industry-expert consultants

An opportunity to make your mark and develop a legacy alongside an amazing team!

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