Event Producer

Description

Responsible for providing internal support on specific project(s) to an Account Executive. The Producer is the

secondary interface with the customer on site, if the Account Executive is not available. They’ll also be responsible for

knowing all aspects of project coordination, hiring staff, implementation and execution under the direction of an

Account Executive.               

Responsibilities:

• Work with Account Executive to maintain job folder per EventLink requirements
• Attend all internal project meetings and client status meetings as needed
• Setup and manage all rehearsals
• Prepare and follow-up on purchase requests, support vehicle requests, graphic production and coordinate crew travel under direction of Account Executive
• Update load lists and tour calendars in timely manner and communicate changes to required individuals; follow up with warehouse staff daily if necessary
• Assist Account Executive with budget creation as necessary
• Work with purchasing to procure all event essentials
• Properly hire on-site crew and create job assignments; present to Account Manager for final approval
• Research new vendors or products that are project specific; establish a good rapport with vendors and provide resource information for inclusion in resource database
• Assist Account Executive in engaging internal departments to execute specific project tasks.
• Manage all events on-site.
• Order execution and follow-up with any outside vendors who are providing goods or services for project
• Assist Account Executive in tracking project costs
• Provides administrative assistance to assigned client services team on day to day activities for assigned clients (opening of job folders, keeping client status reports)
• Submit staff timesheets to Account Executive for approval
• Other duties as assigned

Qualification

Education:

• High school diploma is the minimum education requirement; Bachelor degree in business related field is preferred

Experience:

• Ability to multi-task, prioritize work and take direction from multiple people
• Ability to communicate clearly and professionally to all levels of the organization as well as to external customers and/or vendors
• Must be resourceful and have ability to troubleshoot and solve problems quickly

Skills:

• Minimum of 2 years field event experience; additional office experience is a plus
• Intermediate computer skills and knowledge of Microsoft Word, Excel and Outlook
• Working knowledge of Visio and Adobe Illustrator a plus
• Must possess organizational and consistent follow-thru skills
• Must have excellent time management skills

Schedule:

• Ability to travel throughout year
• Must be flexible with work schedules