What are the responsibilities and job description for the Executive Assistant position at Ever Well?
Job Overview
Ever Well is seeking a highly organized and proactive Executive Assistant to support an executive. The ideal candidate will possess exceptional multitasking abilities, strong communication skills, and a keen attention to detail. This role is crucial in ensuring the smooth operation of the executive team and will involve a variety of administrative tasks that require both independence and collaboration.
Duties
- Assist in project coordination by tracking deadlines, deliverables, and progress on various initiatives.
- Transcribe meeting notes and prepare reports as needed to ensure clear communication within the team.
- Provide comprehensive administrative support to executives, including managing schedules, coordinating meetings, and handling correspondence.
- Maintain an organized filing system for documents, both physical and digital, ensuring easy access to important information.
- Perform data entry tasks accurately and efficiently to keep records up-to-date.
- Utilize Microsoft Office for document creation, spreadsheets, presentations, and calendar management.
- Support personal assistant duties as required, including travel arrangements and personal scheduling for executives.
- Manage office supplies inventory and coordinate with vendors for necessary orders.
- Ensure compliance with company policies regarding document management using tools such as DocuSign for electronic signatures.
Skills
- Strong project coordination skills with the ability to manage multiple tasks simultaneously.
- Proficient computer literacy with a solid understanding of Google Suite applications (Docs, Sheets, Slides).
- Excellent organizational skills with a focus on detail-oriented work processes.
- Experience in data entry and maintaining accurate records is essential.
- Previous experience in an office or clerical role is preferred but not mandatory.
- Familiarity with transcribing notes and preparing documents for distribution is a plus.
- Knowledge of electronic signature platforms like DocuSign is advantageous but not required.
If you are a motivated individual looking to contribute to a dynamic team while enhancing your professional skills as an Executive Assistant, we encourage you to apply!
Job Type: Full-time
Pay: $70,000.00 - $90,000.00 per year
Benefits:
- 401(k) matching
- Life insurance
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $70,000 - $90,000
