What are the responsibilities and job description for the Grants Accountant (Fiscal Analyst 3) position at Everett Community College?
Posting Number: 02624
Department: Grants
Job Summary/Basic Function:
The Grants Accountant plays a key role in ensuring accounting for college grant programs are accurately and successfully maintained. This position collaborates with budget managers of state and private grants by providing financial analysis, monitoring expenditures, and supporting decision-making. In addition to maintaining accurate financial records and ensuring adherence to policies and regulations, the role also provides training and customer service to campus personnel, fostering a clear understanding of grant rules while supporting financial goals.
DUTIES & RESPONSIBILITIES:
Grant Budgets Review and analyze grant and contract revenues and expenditures, ensuring expenditures are allowable and appropriate for established budgets. Monitor monthly budgets for over-expenditures, collaborating with budget managers to ensure discrepancies are addressed promptly. Execute budget modifications as requested by budget managers and their designees in alignment with departmental policies and procedures. Invoice and/or request reimbursement from granting and contracting agencies, ensuring use of proper account coding Determine and apply appropriate monthly indirect cost charges to grants and contracts. Reconcile contracts and grants monthly, notify the Director of discrepancies promptly Accrue entries at end of fiscal year endCustomer Service Provide customer service through various channels, including in-person, phone, and email, ensuring inquiries are handled in a timely and professional manner. Assist and advise personnel regarding budgetary policies, procedures, and compliance requirements. Act as a liaison between departments, collaborating to resolve budgetary issues and ensure effective service delivery. Support college personnel with budget updates, providing expert support for navigating budget queries and procedures.Record Keeping Maintain accurate records of all financial transactions, ensuring proper documentation of funds received, allocated, or transferred. Ensure the integrity and confidentiality of financial records, adhering to relevant policies, procedures, and regulatory requirements. Prepare and maintain financial reports, providing accurate and timely information for audits, reviews, or reporting as needed. Assist in preparation and ensure collection of time & effort reporting for required state grants.General Duties Provide front desk/late night office coverage on a rotating schedule, ensuring consistent and reliable service. Perform general ledger reconciliations. Perform other duties as assigned to support departmental operations and meet the needs of the campus.
Minimum Qualifications:
Required Education and Experience: Bachelor's degree in accounting, finance, business administration, public administration, or a related field (or equivalent experience). Two years of professional experience in grants budgeting, financial analysis, accounting, or a closely related field.
Demonstrated Knowledge, Skills, and Abilities: Proficiency with financial management systems and standard office software, including Excel, Word, and Google Suite. Ability to identify and resolve financial discrepancies while maintaining accuracy. Strong organizational skills with the ability to manage competing deadlines effectively. Excellent written and verbal communication skills for technical and non-technical audiences. Commitment to maintaining confidentiality and ensuring compliance with financial policies and regulations
Preferred Qualifications:
Direct experience in grant compliance, accounting, or reporting within higher education. Proficiency in accounting software and enterprise resource planning (ERP) systems.
Physical Demands:
Everett Community College follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: Ability to operate office equipment, including computers, printers, and telecommunication devices. Ability to analyze and interpret data from various sources. Ability to prepare and present detailed reports, both in written and audible formats. Ability to exchange information on the phone, through video conferencing, or in person. Ability to sit or stand for extended periods while performing routine tasks. Ability to lift and carry objects weighing up to 25 pounds.
Work Hours: This position is eligible for limited hybrid work location, per Everett Community College's Telework Policy.
Full-time position, Monday through Friday, with occasional evenings. Position is subject to Everett Community College policies and procedures. Represented by Washington Federation of State Employees Union. Performance will be evaluated after a six (6) month probationary period and annually.
Posting Date: 01/10/2025
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:
This position is open until filled. Full consideration date is January 24th. Applications received after January 24th may not receive full consideration.
This position is not eligible for work visa sponsorship. Applicants must be currently authorized to work in the United States.
This position is represented by the Washington Federation of State Employees Union.
With equity at the heart of our strategic plan, we strive for a future at EvCC where all staff, faculty, and students are valued, welcomed, and actively supported. We are committed to hiring individuals who exemplify the vision, mission and core values of our institution.
BenefitsState of Washington Public Employee Benefits include Medical/Vision, Dental, Life Insurance and Long Term Disability Insurance. Paid vacation, sick leave, and personal days. State of Washington PERS retirement plans are administered by Dept. of Retirement Systems.For more benefits information, visit our EVCC Benefits page.
Notice to ApplicantsPrior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Drug-Free CampusIn compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus. Employees are required to comply with EvCC's policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.The complete policy is available at the EvCC Policies page. If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at 425-388-9229.
Safety and SecurityEvCC strives to be a safe, secure and prepared campus for our students, staff and community. Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the Campus Safety, Security and Emergency Management page. This information is required by law and is provided by the EvCC Security Department. If you would like a printed copy of this information, you may contact the Security Department at (425) 388-9990.
Reasonable Accommodations and Non-DiscriminationReasonable accommodation is provided in all aspects of employment, including the application process, consistent with the Americans with Disabilities Act and state law. To request a reasonable accommodation, please contact Human Resources at hr@everettcc.edu or 425-388-9229. For more information see: EvCC3020: Americans with Disabilities Act policy
Everett Community College does not discriminate based on, but not limited to, race, color, national origin, citizenship, ethnicity, language, culture, age, sex, gender identity or expression, sexual orientation, pregnancy or parental status, marital status, actual or perceived disability, use of service animal, economic status, military or veteran status, spirituality or religion, or genetic information in its programs, activities, or employment.Contact the following people with inquiries or complaints regarding discrimination, Title IX compliance, or Americans with Disabilities Act compliance:
Equal Opportunity Director: EqualOpportunity@everettcc.edu, 425-388-9271; ADA Coordinator: ADACoordinator@everettcc.edu, 425-388-9232;Title IX Coordinator: TitleIXCoordinator@everettcc.edu, 425-388-9271.
All offices are located in Olympus Hall 111, 2000 Tower St. Everett, WA 98201.For more information, visit the Equal Opportunity and Title IX website.
Salary: $4987 - $5783 per month
Department: Grants
Job Summary/Basic Function:
The Grants Accountant plays a key role in ensuring accounting for college grant programs are accurately and successfully maintained. This position collaborates with budget managers of state and private grants by providing financial analysis, monitoring expenditures, and supporting decision-making. In addition to maintaining accurate financial records and ensuring adherence to policies and regulations, the role also provides training and customer service to campus personnel, fostering a clear understanding of grant rules while supporting financial goals.
DUTIES & RESPONSIBILITIES:
Grant Budgets Review and analyze grant and contract revenues and expenditures, ensuring expenditures are allowable and appropriate for established budgets. Monitor monthly budgets for over-expenditures, collaborating with budget managers to ensure discrepancies are addressed promptly. Execute budget modifications as requested by budget managers and their designees in alignment with departmental policies and procedures. Invoice and/or request reimbursement from granting and contracting agencies, ensuring use of proper account coding Determine and apply appropriate monthly indirect cost charges to grants and contracts. Reconcile contracts and grants monthly, notify the Director of discrepancies promptly Accrue entries at end of fiscal year endCustomer Service Provide customer service through various channels, including in-person, phone, and email, ensuring inquiries are handled in a timely and professional manner. Assist and advise personnel regarding budgetary policies, procedures, and compliance requirements. Act as a liaison between departments, collaborating to resolve budgetary issues and ensure effective service delivery. Support college personnel with budget updates, providing expert support for navigating budget queries and procedures.Record Keeping Maintain accurate records of all financial transactions, ensuring proper documentation of funds received, allocated, or transferred. Ensure the integrity and confidentiality of financial records, adhering to relevant policies, procedures, and regulatory requirements. Prepare and maintain financial reports, providing accurate and timely information for audits, reviews, or reporting as needed. Assist in preparation and ensure collection of time & effort reporting for required state grants.General Duties Provide front desk/late night office coverage on a rotating schedule, ensuring consistent and reliable service. Perform general ledger reconciliations. Perform other duties as assigned to support departmental operations and meet the needs of the campus.
Minimum Qualifications:
Required Education and Experience: Bachelor's degree in accounting, finance, business administration, public administration, or a related field (or equivalent experience). Two years of professional experience in grants budgeting, financial analysis, accounting, or a closely related field.
Demonstrated Knowledge, Skills, and Abilities: Proficiency with financial management systems and standard office software, including Excel, Word, and Google Suite. Ability to identify and resolve financial discrepancies while maintaining accuracy. Strong organizational skills with the ability to manage competing deadlines effectively. Excellent written and verbal communication skills for technical and non-technical audiences. Commitment to maintaining confidentiality and ensuring compliance with financial policies and regulations
Preferred Qualifications:
Direct experience in grant compliance, accounting, or reporting within higher education. Proficiency in accounting software and enterprise resource planning (ERP) systems.
Physical Demands:
Everett Community College follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: Ability to operate office equipment, including computers, printers, and telecommunication devices. Ability to analyze and interpret data from various sources. Ability to prepare and present detailed reports, both in written and audible formats. Ability to exchange information on the phone, through video conferencing, or in person. Ability to sit or stand for extended periods while performing routine tasks. Ability to lift and carry objects weighing up to 25 pounds.
Work Hours: This position is eligible for limited hybrid work location, per Everett Community College's Telework Policy.
Full-time position, Monday through Friday, with occasional evenings. Position is subject to Everett Community College policies and procedures. Represented by Washington Federation of State Employees Union. Performance will be evaluated after a six (6) month probationary period and annually.
Posting Date: 01/10/2025
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:
This position is open until filled. Full consideration date is January 24th. Applications received after January 24th may not receive full consideration.
This position is not eligible for work visa sponsorship. Applicants must be currently authorized to work in the United States.
This position is represented by the Washington Federation of State Employees Union.
With equity at the heart of our strategic plan, we strive for a future at EvCC where all staff, faculty, and students are valued, welcomed, and actively supported. We are committed to hiring individuals who exemplify the vision, mission and core values of our institution.
BenefitsState of Washington Public Employee Benefits include Medical/Vision, Dental, Life Insurance and Long Term Disability Insurance. Paid vacation, sick leave, and personal days. State of Washington PERS retirement plans are administered by Dept. of Retirement Systems.For more benefits information, visit our EVCC Benefits page.
Notice to ApplicantsPrior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Drug-Free CampusIn compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus. Employees are required to comply with EvCC's policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.The complete policy is available at the EvCC Policies page. If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at 425-388-9229.
Safety and SecurityEvCC strives to be a safe, secure and prepared campus for our students, staff and community. Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the Campus Safety, Security and Emergency Management page. This information is required by law and is provided by the EvCC Security Department. If you would like a printed copy of this information, you may contact the Security Department at (425) 388-9990.
Reasonable Accommodations and Non-DiscriminationReasonable accommodation is provided in all aspects of employment, including the application process, consistent with the Americans with Disabilities Act and state law. To request a reasonable accommodation, please contact Human Resources at hr@everettcc.edu or 425-388-9229. For more information see: EvCC3020: Americans with Disabilities Act policy
Everett Community College does not discriminate based on, but not limited to, race, color, national origin, citizenship, ethnicity, language, culture, age, sex, gender identity or expression, sexual orientation, pregnancy or parental status, marital status, actual or perceived disability, use of service animal, economic status, military or veteran status, spirituality or religion, or genetic information in its programs, activities, or employment.Contact the following people with inquiries or complaints regarding discrimination, Title IX compliance, or Americans with Disabilities Act compliance:
Equal Opportunity Director: EqualOpportunity@everettcc.edu, 425-388-9271; ADA Coordinator: ADACoordinator@everettcc.edu, 425-388-9232;Title IX Coordinator: TitleIXCoordinator@everettcc.edu, 425-388-9271.
All offices are located in Olympus Hall 111, 2000 Tower St. Everett, WA 98201.For more information, visit the Equal Opportunity and Title IX website.
Salary: $4987 - $5783 per month
Salary : $4,987 - $5,783
