What are the responsibilities and job description for the Accounts Receivable Coordinator position at Everflow Supplies Inc?
Overall Job Responsibilities:
To perform the daily operations and strategic objectives of the Company’s accounts receivable cycle through design, implementation, maintenance, and management of all accounts receivable business functions and procedures with a primary emphasis on collections. Contacts customers to resolve any stage of the collection that may exist. Reports to the Accounting Supervisor to ensure receivables are posted/collected timely and reports are generated and maintained on a timely accurate basis.
Key Responsibilities:
- Process accounts receivable transactions
- Posts customer payments by recording checks, wires, and ACH payments.
- Manage collection efforts and associated functions
- Responsible for keeping in contact with the responsible parties involved as to payments due and the status of their accounts
- Process refunds, returned checks, and bad debts as instructed by Accounting Supervisor.
- Prepare for and participate in Monthly Divisional AR review and collection video conference meetings
- Report delinquent accounts to the Accounting Supervisor & Sales Leadership
- Investigates delinquent accounts and contacts customers to collect payment as expeditiously as possible. Follow-up consistently to monitor the expected customer payment dates and make allowances with management approval and examination of customer payment plans, payment history, and write-offs.
- Perform account reconciliations in a timely and accurate manner
- Provide support for financial and banking audits
- Responsible for monitoring AR email inbox, including daily follow up on customer inquires
- Cross-train on customer invoicing and invoice generation, including daily management reports.
- Cross-train with the Accounts Payable team to be proficient in invoice matching and entering.
- Maintain regular and prompt attendance at worksite.
- Perform other duties as assigned by management.
Required Skills and Experience:
- Proficient in Microsoft Word & Excel
- 2-3 years of experience with collections, invoicing, or accounts receivable
- Knowledge of basic accounting principles
- A high degree of familiarity with accounts receivable functions
- Strong attention to detail with a dedication to accuracy
- Basic understanding of business ethics.
- Bilingual (English/Spanish)
Desired Qualities:
- Ability to work well in a loosely structured, entrepreneurial environment
- Strong organizational skills, including the ability to plan for, implement, track, and report on customer accounts.
- Excellent verbal and written communication skills with the ability to communicate effectively with all levels of company employees and with outside vendors and customers
- Ability to analyze large sets of data
- Netsuite ERP experience
Educational Requirements:
- High School Diploma required; Associate Degree in Accounting preferred but not required.
Salary : $25
