Sr. Rebate Program Accountant

Job Posting Announcement

Senior Rebate Program Accountant – Accounting & Compliance

About Evergreen Energy Partners

Evergreen Energy Partners is a virtual, full-service energy efficiency firm. We employ experts experienced in advancing energy efficiency initiatives for a wide array of clients. Our team members are in strategic locations across the United States.

We are a supportive team that rewards individual initiative and performance. We have a progressive culture that embraces work-life balance while working in a virtual office environment from your home. This winning combination has resulted in repeated selection among the top companies on Oregon Business Magazine's list of 100 Best Companies to Work for in Oregon. 

Successful Candidates:

• Are highly organized and detail-oriented, to meticulously manage financial transactions and ensure accuracy in rebate payments.
• Possess exceptional problem-solving skills, to identify discrepancies and implement corrective action quickly. 
• Possess leadership skills to help manage cross-functional teams and lead initiatives to improve rebate payment systems.
• Are adaptable and can comfortably work in a fast-paced environment where the can navigate changes in compliance and regulatory standards.
• Proficient in utilizing automation tools and ERP systems for accounting and accounts payable automation processes. 

Position Summary:

We are seeking a highly organized, detail-oriented Senior Rebate Program Accountant to oversee the payment processing, accounting and compliance aspects of our rebate and incentive programs. This role will work closely with finance, operations, and senior managers to ensure accurate rebate payments, timely processing and adherence to all relevant regulations. The Senior Rebate Program Accountant will be responsible for automating and streamlining accounts payable processes, managing the financials of rebate programs and ensuring full compliance with industry standards and internal policies.

Responsibilities:

Rebate Payment Management:

• Oversee and manage the end-to-end process of rebate payment fulfillment, ensuring that all rebates are paid accurately and in a timely manner.
• Work with internal teams and external partners to validate rebate claims, process payments and resolve any discrepancies.
• Ensure that all rebate payments meet program guidelines and are processed in accordance with contractual terms.

Accounting & Financial Oversight:

• Manage the financial tracking of all rebate payments, ensuring proper budget allocation, reconciliation and reporting.
• Oversee the use of accounts payable automation tools to streamline invoice processing and rebate disbursements, improving efficiency and reducing manual errors.
• Prepare and present regular financial reports on rebate program performance, including expenditures, savings and forecasted financial outcomes.
• Assist in monthly and annual audits related to rebate payments, ensuring all financial data is accurate and up to date.

Compliance & Regulatory Oversight:

• Ensure all rebate programs comply with industry regulations, internal policies, and legal requirements, including utility company guidelines and tax laws.
• Monitor and manage risk factors associated with rebate payments, including fraud prevention, accuracy and transparency.
• Develop and implement comprehensive risk management testing procedures to ensure accuracy and compliance in high-volume rebate payment processes within the energy efficiency sector. Continuously monitor and evaluate risk management practices, identifying potential vulnerabilities and implementing corrective measures to mitigate financial and regulatory risks.
• Collaborate with cross-functional teams to maintain robust internal controls and ensure adherence to industry standards and regulatory requirements in managing incentive and rebate payments.
• Stay current with regulatory changes affecting rebate and incentive programs and implement necessary changes to maintain compliance.
• Collaborate with legal, compliance and audit teams to assess and mitigate risks associated with rebate payment processing.
• Oversee and improve a comprehensive multistate escheatment program across UT, OR, and WA to ensure compliance with state and contract-level regulations for Evergreen's rebate and incentive programs.
• Regularly review and update escheatment processes to align with evolving legal requirements and industry best practices, minimizing risk and ensuring timely reporting and remittance.
• Collaborate with legal, compliance and finance teams to maintain accurate records and documentation, supporting audit readiness and regulatory compliance across multiple jurisdictions.

Program Optimization & Process Improvement:

• Lead efforts to continuously improve and optimize rebate payment workflows and accounts payable automation processes to increase efficiency and reduce manual effort.
• Identify opportunities for streamlining the rebate fulfillment process, utilizing automation technology to reduce errors and accelerate payment cycles, as well as customer and vendor data and reporting.
• Develop and implement best practices for rebate management, ensuring consistency and accuracy in all aspects of the rebate program.

Cross-Functional Collaboration:

• Act as the liaison between finance and operations to ensure smooth execution of rebate programs.
• Provide support and training to internal teams regarding rebate program procedures, financial tracking and compliance requirements.
• Work closely with other departments (e.g., IT, customer service) to ensure systems and processes are aligned and functional.

Other Requirements:

• A bachelor's degree in accounting, finance or a related field is required (a master's or CPA is preferred).
• Minimum of 5 years of experience in accounting, finance, or payments management, with a focus on rebates, incentive programs, or accounts payable.
• Proven experience in compliance management and regulatory oversight, ideally within the utility, energy or incentive program industry.
• Strong knowledge of accounts payable automation software (e.g., SAP, Tipalti, Concur), preferred and a track record of optimizing financial processes.
• Excellent communication skills, with the ability to collaborate effectively across teams and stakeholders.
• Strong analytical skills and attention to detail, with the ability to identify discrepancies and issues in rebate processing.
• Experience with financial reporting, budget management, and audit procedures.
• Knowledge of energy efficiency programs, utility rebate programs, or related industries is a plus.
• Candidate must be located in the Vancouver, WA/Portland, OR area.
• Drug test – must pass a pre-employment drug screen.
• Pre-employment background check.
• A solid internet connection and home workspace.

Benefits:

In addition to your competitive salary, medical/dental/vision plan, disability and life insurance, and 401(k), we'll provide:

• Generous paid time off (PTO) so you can recharge and enjoy life, plus $500 provided annually when you take a week-long vacation.
• 401(k) company contributions to help build your nest egg.
• Discretionary bonuses based on performance because your work deserves to be rewarded.
• Professional development funds to learn new skills and grow.
• 100% virtual company.
• Paid volunteer day to make an impact in our communities.
• Fun team outings and events to bond with your colleagues.

Evergreen Energy Partners provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

Salary : $95,000 - $115,000