Associate Project Manager

Job title - Associate Project Manager

Location - Hybrid with the ability to work regularly from our corporate office in Georgetown

Compensation range - $84,000 - $129,000/annual

ETS strives to achieve pay equity and transparency as part of our goal to create an equitable workplace.

Work at Evergreen Treatment Services and make a difference in our community!

• ETS has been working to transform the lives of individuals and their communities through innovative and effective addiction and social services in Western Washington for over 50 years. Learn more about our mission and values.
• Change begins within. We strive to foster and sustain a diverse and inclusive community within our organization. Find out how we are working to achieve racial equity, health equity, and community justice.
• Our Clinic Services and REACH teams bring critical professional expertise and heartfelt compassion to the work they do every day to serve our most vulnerable community members. Check out the compelling stories told by our patients, clients, and staff members that provide more information and a clear picture regarding our organization’s essential work.

This dynamic position plays an important role in helping ETS accomplish our mission!

Job Summary:

• The Associate Project Manager has a key role in the organization, requiring project coordination and management skills and capabilities to guide and motivate project teams towards successful completion.
• The Associate Project Manager will lead or participate in a number of cross-functional team environments to coordinate and operationalize complex projects within the constraints of schedule, budget, and scope. The role involves participation in strategic implementation, resource tracking and management, and coordinating the efforts of team members and third-party contractors or consultants to deliver projects according to plan. The Associate Project Manager will also work with the PMO supervisor to define the project’s objectives and oversee quality control throughout its life cycle.
• The Associate Project Manager role is part of the Project Management Office (PMO) in the Administrative Division’s Operations Department which supports ETS’ through ¬project coordination, management and completion.
• This role makes a critical difference at ETS by ensuring the success of key project implementation

What you contribute to this role – Responsibilities:

• Help ETS succeed in carrying out our mission through working together with other staff to transform systems of harm and inequity to create different approaches to improving community health and safety through addressing substance use and homelessness.
• Assist with the organization-wide initiative to reimagine our interconnectedness within our community to overcome the aspects of our society and organizational culture shaped by white supremacy and settler colonialism.
• Scope Definition and Development: Collaborate with project stakeholders to define project scope, goals, and deliverables that align with business objectives. Develop detailed work plans, schedules, project estimates, resource plans, and status reports.
• Budget Development and Tracking: Work with supervisor to develop and maintain project budget(s) in collaboration with project business owner and finance; analyze budget variances and recommend corrective actions. Ensure project financials are managed responsibly.
• Planning: Participate in the development of a detailed project plan and utilize to monitor and track progress. Actively seek and gain knowledge on project elements and dynamics in order to facilitate project ownership.
• Adapt: Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques in consultation with project owner and stakeholders.
• Cost Tracking: Implement and manage project changes and interventions to achieve project outputs. Conduct project after action reviews and create recommendations report to identify successful and unsuccessful project elements in order to improve future efforts for the whole team and organization.
• Risk Management: Identify risks and work with project stakeholders and owners to create mitigation tactics; measure and track project risks. Create and maintain comprehensive project documentation.
• Reporting: Measure project performance using appropriate tools and techniques. Report and escalate issues to supervisor and project team as needed. Develop and refine project visualization tools.
• Stakeholder Engagement: Navigate and manage stakeholder communication and participation. Develop and deliver progress reports, proposals, requirements documentation, and presentations.
• Tiered Decision Making: Facilitate decision-making processes that accommodate various levels of stakeholder involvement and impact, including PM Supervisor, executive sponsor, business owner, and other project stakeholders.
• Communication: Ensure a common understanding by setting expectations in accordance with the project plan to align the stakeholders and team members.
• Coordination: Efficiently coordinate the efforts of team members and third-party contractors or consultants to deliver projects according to plan.
• Effective Change Management: Communicate and coordinate the change management process, ensuring that changes are smoothly and successfully implemented to achieve lasting benefits.
• Establish Project Management Practices: In collaboration with or under the direction of supervisor, develop and implement standardized project management practices, methodologies, and metrics to ensure consistent project delivery across the organization.
• Project Strategy and Leadership: be self-led and motivated and able to make sound decisions based on the information available. Ability to think outside the box to identify and propose innovative solutions to problems.

Note: New and/or different duties and responsibilities may be assigned to this job at any time

What you bring to this role – Qualifications:

Education and/or Relevant and Lived Experience (if applicable):

• Associate degree in human services, business, or related; Bachelor's degree preferred.
• Certification as project management professional (PMP) within 2 years of hire is desired.
• A minimum of 2 years working in a fast-paced environment involving project coordination, scheduling, task tracking and/or project management.

Knowledge and Skills:

• Have an understanding of racial justice and social equity and a commitment to helping create an equitable environment for all ETS clients and patients as well as fellow staff.
• Ability to establish and maintain effective working relationships with clients, patients, and staff from a wide variety of ethnic, socioeconomic, and cultural backgrounds.
• Strong interpersonal skills and verbal/ written communication skills.
• Excellent organizational skills and ability to prioritize workload, work independently, and complete tasks timely and efficiently.
• Familiarity with project management tools and software.
• Proficiency in Microsoft Office 365 product suite, especially Planner, Lists, SharePoint.
• Dependable, able to work under pressure, receptive to change, willingness to learn, cooperative approach to problem solving.
• Flexible team player, with excellent attention to detail.
• Ability to maintain confidentiality and use discretion when handling highly sensitive information.
• Ability to set boundaries, resolve conflict and de-escalate issues.
• Computer literate, with basic knowledge of Microsoft Office Suite, as well as a high level of initiative in keeping current with technological change.

Additional Essential Information:

Physical Conditions and Requirements:

• The employee may be exposed to illicit drug residues and fumes or other bio-hazardous materials when carrying out job functions. There is also potential for exposure to bloodborne pathogens. ETS will provide employees with appropriate training to limit the risk of exposure to bloodborne pathogens. Policies and procedures are in place addressing each item specifically.
• The employee is regularly required to sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms and talk or hear; frequently required to stand, walk, and kneel; occasionally to climb balance, or stoop; rarely to crouch or crawl.
• The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close, color, and peripheral vision and the ability to adjust focus. The noise level in the work environment is moderate.

Equipment Used:

Computer, photocopier, fax machine, phone.

Use of a program vehicle, for which a valid Driver’s License and acceptable driving would be required.

Inclusivity and Reasonable Accommodation:

• Evergreen Treatment Services is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Note that a Washington State Patrol criminal background check will be conducted periodically as a condition of ongoing employment, and candidates with prior criminal convictions will be invited to provide additional context as needed.
• ETS will reasonably accommodate qualified individuals with a disability so that they can perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation, or if the accommodation creates an undue hardship for ETS. We also seek to provide reasonable accommodation for the interview process.