What are the responsibilities and job description for the Office Administrator position at Evolution Research Group?

Job Description

Job Title : Office Administrator

About Company : Who is ERG?

ERG is a leading U.S. based, privately held, independent clinical research site company, and provider of clinical development services with an expertise in early and late-stage neuroscience drug development. With 19 wholly owned clinical sites and 5 affiliated sites, we conduct in-patient and out-patient phase I-IV clinical research studies. ERG has 340 in-patient beds, a large and growing database of patients suffering from mental illness, neurological disorders, sleep disorders, addictions, Acute and Chronic Pain, diabetes and other illnesses as well as normal healthy volunteers who participate in trials for the advancement of medicine. With access to over 32 million patients / subjects and 5000 completed trials, ERG continues to grow its capabilities and expand into indications where there are tremendous unmet medical needs in the United States and globally.

Job Description :

The Office Administrator plays a vital role in managing office operations and ensuring the smooth day-to-day functioning of the workplace. Below is an overview of the job, including typical duties, required skills, and potential career growth.

Key Responsibilities :

Office Administration :

Overseeing the general office environment, maintaining supplies, organizing office layouts, and ensuring a clean and efficient workspace.

Managing office equipment and coordinating repairs or replacements.

Front Desk Operations :

Serving as the primary point of contact at the front desk, greeting visitors, handling inquiries, and directing calls.

Managing the reception area to ensure a welcoming environment for clients, guests, and employees.

Administrative Support :

Assisting executives and other staff members with tasks like scheduling meetings, managing calendars, and handling correspondence.

Preparing reports, presentations, and performing data entry tasks.

Delivery and Shipment Oversight :

Overseeing incoming and outgoing deliveries, ensuring timely receipt and dispatch of shipments.

Coordinating with vendors, couriers, and internal departments to manage logistics and track shipments.

Communication Systems Management :

Managing the staff communication system, ensuring effective and reliable communication channels within the office.

Troubleshooting communication issues and coordinating with IT support as needed.

Event Planning :

Organizing and coordinating company events, meetings, and other functions.

Skills Required :

Bilingual Spanish preferred but not required

Organizational Skills : Ability to multitask, prioritize, and manage time effectively.

Communication Skills : Strong verbal and written communication skills for interacting with staff, clients, and vendors.

Technical Proficiency : Familiarity with office software such as Microsoft Office Suite (Word, Excel, Outlook) and office equipment.

Attention to Detail : Ensuring accuracy in tasks such as data entry and scheduling

Problem-Solving : Ability to anticipate and resolve issues quickly and efficiently.

Teamwork : Working collaboratively with colleagues across various departments.

Educational Requirements :

A high school diploma / GED required

Certifications in office administration or business management can be beneficial.

Apply for this job

Receive alerts for other Office Administrator job openings

Office Administrator

What are the responsibilities and job description for the Office Administrator position at Evolution Research Group?

What is the career path for a Office Administrator?

Job openings at Evolution Research Group

Not the job you're looking for? Here are some other Office Administrator jobs in the Hialeah, FL area that may be a better fit.

We don't have any other Office Administrator jobs in the Hialeah, FL area right now.

AI Assistant is available now!