Office Coordinator

We are a dynamic, full-service meeting and event management company based in South Tampa. As a boutique firm, we pride ourselves on delivering exceptional service, fostering strong client relationships, and maintaining a creative yet professional work environment. Our team is fast-paced, highly collaborative, and committed to exceeding expectations at every turn.

We’re looking for a detail-oriented and proactive Office Coordinator to support our growing team. This role is essential to the smooth operation of our office and event logistics, ensuring that every detail behind the scenes contributes to the success of our clients’ events. If you’re an organized problem solver who thrives in a fast-moving environment, this is a fantastic opportunity to gain hands-on experience in the event planning industry.

• Serve as the first point of contact for clients, vendors, and visitors, ensuring a professional and welcoming experience.
• Manage office communications, including phone and email correspondence.
• Assist in preparing materials for client meetings, presentations, and event proposals.
• Coordinate shipping, receiving, and inventory of program-related materials and supplies.
• Maintain office supplies, equipment, and furniture to ensure a well-functioning workspace.
• Oversee the office phone system, ensuring its efficiency and accessibility.
• Assist the Executive Assistant to the President with various administrative projects.

• Conduct research to support the team in destination selection and event planning.
• Manage site search processes and maintain detailed tracking grids for client reviews.
• Organize logistics such as transportation, signage, production elements, and event collateral.
• Support event coordination tasks, ensuring smooth execution from planning to completion.
  

• Strong proficiency in Microsoft Office and general computer skills.
• Excellent customer service and communication skills, with the ability to interact professionally with clients and vendors.
• Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
• A proactive problem-solver with a strong sense of accountability.
• A positive, team-oriented attitude and willingness to take initiative.
• Strong interpersonal skills, capable of working effectively across all levels of the organization.
  

• A dynamic, creative work environment with a passionate and supportive team.
• Exposure to all aspects of event planning and management.
• Growth opportunities in the exciting corporate events industry.
  

If you’re ready to take on this exciting role, please email your cover letter, resume, and salary history with the subject line "Office Coordinator Application." In your cover letter, highlight your relevant experience and why you’d be a great fit for our team.