Proposal Coordinator

Description

The Coordinator of Bids & Proposals will source opportunities and lead the preparation and submission of winning proposals. In this role, the Proposal Coordinator will work with cross-functional proposal team members to help respond to Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs) and manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals.

The position involves researching, writing, and producing a high volume of client-facing documentation on behalf of our company in support of an array of our products. This role will successfully communicate and collaborate with a variety of internal stakeholders including Project Management, Engineering and other subject matter experts,(SME’s), as needed and thus, is a highly visible role.

The Proposal Coordinator should exhibit strong writing skills, excellent attention to detail, and the ability to generate original, creative ideas while working both independently and collaboratively. The successful candidate is expected to be a self-starter, multitasker who works well under pressure, and follows through on tasks. We are looking for a strong team member who leads by example and keeps the team informed of changes.

Responsibilities:

• Act as the central point of contact on assigned proposals, and lead and guide the work of SME’s.
• Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans.
• Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.
• Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to initial proposal outline.
• Work closely with engineering and project management to complete the formulation of "win strategies and themes" (taking into account strategic relationships, competitor intelligence, etc.) and ensure the message is articulated throughout the proposal.
• Facilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions.
• Solicit management reviews and approvals during proposal development.
• Monitor proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements.
• Monitor relevant competitive opportunities, managing the opportunities pipeline and circulating opportunities to the appropriate stakeholders.
• Lead and/or support the development and submission of winning bid responses by working with internal experts and teaming partners, as required.
• Research and gather information to include departmental information, product information, and other standard materials.
• Maintain, augment, and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bids.
• Write persuasively, including executive summaries and other critical components of deliverables such as; past performance volumes, Technical and management volumes, security volumes, resumes, single-voice editing, and capturing actions from meetings with proposal team members, SMEs, and understanding of the business's value proposition.
• Provide writing guidance to authors, volume leads, and SMEs to ensure proposals are clear and concise.
• Strong aptitude for improving organization, flow, readability, completeness, and clarity of engineering intensive proposals.
• Debrief teams after proposal submittal.
• Interview team members on successful or unsuccessful strategies and tactics.
• Facilitate a retrospective assessment on proposals, and refine future proposal strategies, process, templates and training.

Qualifications

• BS/BA degree, or equivalent in relevant experience
• 2 years' experience in an IT environment, preference given for Department of Defense or Department of Homeland Security.
• Knowledge and Understanding of FAR/DFARS required.
• Proven ability to work across organizations with effective communication, leadership, and project management skills.
• Proven attention to detail.
• Excellent writing, grammar, and spelling ability.
• Excellent presentation and written/oral communication skills.
• Ability to work in a deadline-conscious, result-driven environment.

Benefits:

Life Insurance

Health Insurance

Dental Insurance

Vision Insurance

Long-Term and Short-Term Disability

Matching 401k

Professional Development Reimbursement

Paid Time Off

Working Conditions:

Employees will be required to communicate in person, via telephone, email, use of arm/hand steadiness, manual dexterity, finger dexterity, multi limb coordination, oral expression, and comprehension. May be required to lift, carry and move objects safely.

Physical ability to lift and move 15 pounds and perform task requiring physical exertion. Will work in a general office environment. Capable of operating and functioning in a fast‐paced work environment.

Salary : $70,000 - $85,000