What are the responsibilities and job description for the Senior Event Manager position at Ewald Consulting?
Ewald Consulting plans over 200 conferences, events and professional development programs each year. Our team of Event Managers serve as the central point for all event-related logistics - meetings, conferences and workshops - for their assigned clients. This includes, but is not limited to, budget management, contract negotiations, facility site selection, and facility site management. All Event Managers achieve their client's event-related goals through a combination of their own work as well as the coordination of tasks with client volunteer committees. The Senior Event Manager also assists the Events team with process improvement and training, as well as supporting their assigned clients in their contracted association management services. For this position, it is required that you have the Certified Meeting Planner designation, with a preference for an individual with the
Role and Responsibilities
Our Senior Event Managers lead the entire event planning process for the clients they serve, including clients larger in size, as determined by annual revenue and membership base. They are involved in all technical aspects of planning, leading, and hosting their client events. Our Senior Event Managers work cross-functionally with other departments on event-related projects.
The Senior Event Manager works with the Director of Events on process improvement items. They also attend continuing education events and conferences in order to share knowledge learned with the team.
Key work our Senior Event Managers deliver for our clients includes :
Client Relations
- Represents Ewald Consulting and the client organization to various client constituents - committees, members, volunteers, potential members
- Ensures that client interests are a top priority in all decision-making and event planning
- Consults with clients using a strategic approach to determine the purpose and objectives for all events
- Assesses client needs and desires for consideration in event planning
- Works directly (and often directs work) with client members and volunteers to develop and finalize event formats, agendas, topics, speakers, exhibit halls and entertainment
- Develops new strategies and formats to ensure client's conferences and events are innovative and profitable
- Researches, shares and implements new best practices across all clients
- Handles numerous client requests, concerns, questions daily
Project Management
o Manages Call for Proposals process in conjunction with volunteers
o Oversees the speaker management process, may require utilization of abstract management system
o Manages the sponsor / exhibitor prospectus in conjunction with volunteers
o Produces onsite materials in conjunction with Communications Department (program, sessions materials, signage)
o Prepares conference evaluation materials
o Develops the onsite mobile app in conjunction with the Communications Department
o Oversees all communications and marketing related to event promotion in conjunction with volunteers
o Makes recommendations to volunteers for future events.
Budget Management
Vendor Management and Relations
Required Qualifications and Education
Bachelor's degree in Event Management or related industry
Certified Meeting Planner (CMP) designation required; CMP-HC preferred
5 - 7 years of experience in an event management role or industry
5 - 7 years of experience in a client-service related role or industry
Excellent customer service presence and mindset
Strong organizational and project management skills
Ability to multi-task in a fast-paced working environment
Capacity to service multiple clients from diverse industries
Proficient in planning, proposing and managing event budgets
General knowledge of Microsoft Office suite with a proficiency in MS Word and MS Excel
Preferred Knowledge and Skills
Working knowledge of content management systems (i.e. : Cvent and YourMembership)
Abstract Management experience preferred
Healthcare Association event experience preferred
A consultative mindset and approach to client service
An eye toward continuous improvement
A team-player mentality
Flexible, patient and calm working demeanor
Working Conditions and Environment
Travel is required - National and International potential
Primarily a general office environment, but onsite hosting of events and conferences is required
Willingness to work evenings and weekends as client events require
Ability to lift and carry items for an event. Items generally weigh less than 50 lbs.
Ewald Consulting offers a full benefits package for full time staff including health and dental coverage, 401K contribution, paid time off, flexible holiday time off, and other great benefits.
