What are the responsibilities and job description for the Future Opening: Administrative Support Specialist position at EWALD FLEET SOLUTIONS LLC?
Ewald Fleet Solutions is a privately-owned company based in Wisconsin. We are renowned for our expertise in fleet management programs catering to businesses of all sizes, locally and nationwide. Our experienced team of professionals specializes in helping businesses comprehend and utilize the benefits of fleet leasing.
We are currently seeking an entry level Administrative Support Specialist a pivotal role within our organization. This position provides support for administrative and sales activities and ensures that the company image is represented in a very professional manner. They will be responsible for coordinating lease returns from our clients, ensuring seamless coordination and communication throughout the process. This role involves close interaction with dealerships, vendors, and our clients to secure vehicles and necessary documentation. The ideal candidate will be detail-oriented, have strong communication skills, and possess the ability to manage multiple tasks effectively while maintaining excellent client relations. This position will also handle the posting of invoices and paying vendors.
Key Responsibilities:
- Code and post accounts payable invoices.
- Invoice customers for any miscellaneous charges.
- Reconcile payable statements and print checks.
- Download check register daily and import into positive pay. Upload bank file.
- Manage and authorize any exceptions received from positive pay.
- Maintain up to date insurance certificates and W9’s on vendors.
- Order and maintain office supplies.
- Plan company events and coordinate employee birthday and anniversary celebrations.
- Answer multi-line switchboard and greet customers.
- Assist with requests for lease buyout inquiries from clients, verifying financial information with Controller, and coordinating with Account Executive to provide details to client.
- Coordinate lease terminations and remarketing vehicles.
- Prepare used vehicle purchase contracts and any other documents pertaining to the sale.
- Process vehicle sales.
- Maintain the motor vehicle log.
- Maintain outstanding client relations by providing an exceptional level of support and timely follow-up by concluding on any matters in 4 hours or less.
- Provide support and backup as assigned.
What We Provide:
- Paid training
- Paid time off, paid holidays
- Full Benefits Package: Medical, Dental, Vision, 401K with Match, Life Insurance, and Short-Term Disability
- Company hosted outings and events.
Compensation: $18.00 - $22.00 per hour
Growing to Support Nationwide Fleet Management
Ewald Fleet Solutions is a team of automotive professionals that serves small-to-medium-sized companies as well as large international corporations both locally and nationwide.
Established in 1964, Ewald Fleet Solutions remains a family-owned business run by a highly experienced team of professional fleet managers who know the automotive industry inside and out. Our management team is intimately involved in each relationship and is knowledgeable of all of the details relating to each customer. Due to this close relationship with our customers, Ewald Fleet Solutions can adapt and react more quickly to our customers’ needs, and managerial involvement allows for quick decisions to be made on their behalf. Long-term relationships and the support of our customers are our number one focus.
We offer a full range of fleet management services, as well as cost management services, such as maintenance management, fleet fuel card programs, accident management, and titling and registration that result in time and cost savings for our clients. Lease, purchase, or rent we give our clients access to all makes and models of cars, trucks, and vans nationwide. We take care of nearly everything having to do with a company's fleet of vehicles allowing our customers to focus on running their business.
Ewald Fleet Solutions’ comprehensive services are delivered through the combined strength of our family of affiliates. This unique ability to leverage our existing family of products and services allows us to meet the specific needs of each of our clients in the most cost-effective means possible.
Careers at Ewald Fleet Solutions
We are always looking for bright, energetic people with experience in the automotive or vehicle leasing industry. If you understand the importance of providing outstanding customer service and valuing long-term relationships, we may have a place for you. We’d like to hear from you if you have the interest to further your career in the automotive industry or vehicle leasing industry.
Salary : $18 - $22