Executive Assistant

At the Ewing Marion Kauffman Foundation, we first listen to the communities we serve, tap into our learnings and relationships, and bring everyone together to build and support programs that improve education, boost entrepreneurship, and help Kansas City thrive.

Executive Assistant

The Ewing Marion Kauffman Foundation is a private, nonpartisan foundation that provides access to opportunities that help people achieve financial stability, upward mobility, and economic prosperity – regardless of race, gender, or geography. The Foundation uses its grantmaking, research, programs, affiliates, and initiatives to support the start and growth of new businesses, a more prepared workforce, and stronger communities. Our work is grounded in the principles of racial equity, diversity, and inclusion and is consistent with the aspirations of our founder, Ewing Marion Kauffman.

Based in Kansas City, Missouri, the Kauffman Foundation is one of the largest foundations in the United States with an asset base of approximately $3 billion. While striving to have national impact and global reach, the Foundation is deeply committed to Kansas City, as evidenced by work on initiatives that reach into neighborhoods and enrich the community and quality of life in the region. For more information about the Foundation, please visit the website at www.kauffman.org.

The Executive Assistant will provide executive-level administrative and project management support to the Vice President of Program Strategy and the Vice President of Research, Learning and Evaluation (RLE).

Duties/Responsibilities:

• Effectively communicates and collaborates with other Executive Assistants, Transition Leadership Team, and Board members to ensure efficient and timely execution of deliverables.
• Provides executive level clerical and administrative support by drafting power point presentations, letters, memos, invoices, reports, agendas and other documents.
• Uses project management skills to coordinate, monitor, and communicate status updates for complex projects managed in support of the Program Strategy and RLE teams.
• Provides proactive calendar management by prioritizing, shifting and scheduling meetings on behalf of the VP of program strategy and RLE, taking notes and recording minutes when necessary.
• Arranges travel and accommodation.
• Receives incoming communication or memos on behalf of executive team members, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate associates.
• Performs office tasks including maintaining records, ordering supplies, and performing basic budget maintenance support.
• Understand the importance of, and maintains sensitive and confidential information.
• Performs additional duties as assigned.
  
  

Required Skills/Abilities:

• Project Management Skills.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
  
  

Education and Experience:

• High school diploma required, Bachelor's degree in Business Administration or related field preferred.
• Project Management certification or training preferred, but not required.
• At least five years of related experience required.
  
  

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Ability to travel on occasion for business purposes.
• Must be able to lift up to 15 pounds at times.
  
  

The above statements are intended to describe the general nature of the work being performed, and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. This document describes the position currently available. The organization reserves the right to modify job duties or job descriptions at any time.

NON-DISCRIMINATION

The Kauffman Foundation firmly supports the principle and philosophy of equal opportunity for all individuals, regardless of age, race, gender, creed, national origin, disability, veteran status or any other protected category pursuant to applicable federal, state or local law.

TO APPLY

Interested applicants can apply for this position by submitting a cover letter and resume.

This job posting will be taken down at noon on June 14, 2024.