What are the responsibilities and job description for the Accounts Receivable Clerk position at Exact Staff?
ExactStaff is seeking an organized and detail-oriented Accounts ReceivableCoordinator to join our clients team. In this role, you will collaborate withclients, Client Relationship Managers (CRMs), and other team members to ensureaccurate and timely invoicing of commodities, accounts management (AM), andclient accounts. You will be responsible for verifying billing information,processing invoices, and sending periodic billing statements to clients. Youwill also ensure the accuracy of financial data and postings to maintain a lowaging balance of receivables.
JobTitle : Accounts Receivable Clerk
Location : Fresno Ca
Hours : Monday through Friday 8 : 00 AM to 5 : 00 PM
Payrate : $20.00 to $23.00 an hour depending on experience
KeyResponsibilities :
Invoicing & Billing :
Receive shipping manifests and bills of lading for client invoicing, ensuring outbound shipments match.
Verify pricing and bill of lading charges are approved by the Operations Manager or other designated management.
Create invoices based on shipping documentation with management-approved pricing and update the daily sales report.
For inbound shipments, confirm final pricing with CIF or consult CRMs for any discrepancies.
Verify client name, shipping ID, descriptions, quantity, and pricing before sending sales orders for approval.
Financial Data Processing :
Post invoices to the general ledger accurately.
Apply payments daily or as needed and reconcile discrepancies.
Record cash payments and immediately apply them to the customer's invoice.
Operate equipment to perform calculations and produce necessary financial documents.
Review and verify figures, postings, and documents for correctness, accuracy, and proper coding.
Reporting & Compliance :
Assist the Controller in monthly end reporting and analysis.
Report any discrepancies or ideas for improving efficiency to supervisors.
Ensure adherence to all safety and compliance regulations.
General Administration :
Maintain accurate records and assist in tracking the aging of receivables.
Support the reconciliation and reporting of financial discrepancies.
Maintain organized records and files, adhering to the company's guidelines.
MinimumQualifications :
High School Diploma or GED required.
years of relevant work experience preferred.
RequiredAbilities, Knowledge, and Skills :
Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
Experience with Microsoft Dynamics NAV or similar accounting software.
Strong verbal and written communication skills.
Ability to meet deadlines and manage multiple tasks simultaneously.
Detail-oriented, organized, and capable of prioritizing effectively.
Professional demeanor and positive attitude.
Requirements :
Valid identification that proves your right to work in the United States
As a condition of employment, you may be required to pass a drug screen and background check
Call us today to discuss your work experience and we will match you with most appropriate client!
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