Office Administrator

We are seeking a self-motivated, organized individual for Office Administration and Management. Two years of college and two years of management experience is preferred. Individuals applying for this position must have an excellent work history, possess strong accounting, communication and people management skills.

Job Title

Office Administrator

• Reports directly to the President of Excel Electrical Group, Inc.

Requirements & Skills

• Must be able to work independently and also cooperate with others, possess excellent communication skills and be considerate of customers and fellow employees.
• 5 years of office management experience, 2-year degree preferred but not required
• Proficient in Microsoft Word, Excel, and PowerPoint
• Proficient in QuickBooks
• Proficient in scheduling software such as Teamup
• Experience with writing estimates and permitting procedures
• Ability to multi-task
• Ability to effectively present information and respond to questions from customers and employees.
• Ability to utilize a staff including the Office Manager, Administrative Support Assistant & Parts Manager

Responsibilities

• Responsible for all administrative functions as they pertain to the day to day operations of Excel Electrical Group, Inc.
• Accounting functions such as:
• Checkbook management and control, post checks/deposits and manage petty cash
• Accounts payable
• Accounts receivable
• Monthly reconciling of checking accounts
• Calculating and submitting monthly sales tax payments to the FL Department of Revenue
• General reporting such as P&L and profitability reports
• Purchasing and PO approval
• Dispatch and schedule work assignments using Teamup
• Supervise permit submission and follow-up
• Estimate submittal and follow-up
• Project planning and assistance
• Human Resources
• Review, organize, and maintain employee files and other required records.
• Process applications and set up new employees with payroll.
• Payroll coordination with our payroll company Paychex
• Manage and assist employees with basic benefits, vacation/sick time, 401k and payroll issues
• Order office supplies and distribute mail
• Inventory management
• Interact with and support the Project Manager
• Interact with and support the Service Manager
• Interact with and support the Director of Marketing

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you proficient in Quickbooks?

Experience:

• Office management: 2 years (Required)
• QuickBooks: 1 year (Preferred)

Ability to Commute:

• Coral Springs, FL 33065 (Required)

Work Location: In person

Salary : $50,000 - $60,000