What are the responsibilities and job description for the HRIS Manager position at Excel Fitness?
Position : Human Resource Information System (HRIS) Manager
Reports to : Chief People Officer
Department : Human Resources
Purpose : The HRIS Manager addresses day-to-day operational concerns and long-term strategic planning. This position will serve as a technical subject matter expert and leader responsible for effective system design, functionality, administration, and maintenance. They will ensure data integrity and accuracy for all transactions, procedures, report writing, and business processes within the system.
Duties and Responsibilities :
- Lead data-driven HRIS strategies and initiatives that align with business needs and objectives.
- Oversee the configuration, design, and integration of the HRIS system, including all active modules and integration points with vendors or other internal systems, ensuring optimal functionality, data accuracy, and consistency.
- Supervise and guide the day-to-day operations of the HRIS Analyst.
- Identify and clarify business requirements, create functional specifications, and configure business processes.
- Oversee the maintenance and improvements of workflows and year-round automations.
- Manage system upgrades, implementations, and integration with other business systems.
- Administer all aspects of HRIS security including user access, roles, and permissions.
- Create and maintain system documentation, including user guides and training materials.
- Generate human capital reports, metrics, and dashboards to support decision-making and strategic planning. Deliver customized reports to stakeholders as needed.
- Collaborate with cross-functional teams to review and prioritize enhancement requests, and define project scope, objectives, and deliverables.
- Provide technical support to end-users, troubleshoot issues, and liaise with vendor support as needed.
- Develop and deliver training programs to end-users and HR staff to maximize system functionality and user proficiency.
- Administer change management process for system updates and releases to ensure a positive user experience.
- Audit data integrity, examine concerns, and establish processes to streamline and improve data quality.
- Negotiate contracts, oversee service level agreements, and ensure vendor performance meets organizational standards.
- Perform other related duties as assigned.
Qualifications :
Supervisory Responsibility : This position will manage the HRIS Analyst and is responsible for the performance management and hiring of individual team members. Also serve as a subject-matter-expert for other employees at all levels across various departments.
Budgetary Responsibility : This position will be issued a corporate credit card and will be authorized to spend up to $2,500 as needed. All purchases must be approved by the Chief People Officer.
Work Environment : This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, photocopiers, fax machines and phones.
Physical Demands : The physical demands described here are representative of those that a Team Player must meet to successfully perform the essential functions of this job.
Position Type / Expected Hours of Work : This is a full-time, exempt position. Under the Regulations, Part 541, an exempt Team Player is one who is not entitled to the minimum wage or overtime pay protections of the Fair Labor Standards Act (FLSA).
Standard work days and hours are Monday through Friday, between 8 : 00 a.m. and 5 : 00 p.m. This position may work outside of normal business hours, including evenings and weekends.
Travel : Up to 10% travel is expected for this position. Must be willing to travel based on company need to all locations. Overnight trips may be necessary.
EEO Statement : Excel Fitness is an Equal Opportunity Employer. We are committed to the policy of equal employment opportunity in recruitment, hiring, career advancement, and all other employment practices.
Other Duties : Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the Team Player for this job. Duties, responsibilities, and activities may change at any time with or without notice.
