Bi-Lingual HR Administrative Specialist

DEPARTMENT: Human Resources and Safety

SUMMARY OF POSITION ROLE/RESPONSIBILITIES:

The Bi-Lingual HR Administrative Specialist will report to the Vice President of HR and Safety and provides comprehensive administrative support to the Human Resources department, with a focus on core HR functions, electronic file management, benefits administration, and the development and management of wellness programs. This role is instrumental in fostering employee well-being through innovative wellness initiatives and effective HR support.

ESSENTIAL FUNCTIONS OF THE JOB AND THE PERCENTAGE OF TIME SPENT ON EACH FUNCTION

25% - Wellness Program Development:

• Design, implement, and manage a comprehensive wellness program focused on mental and physical well-being.
• Develop and distribute engaging wellness newsletters with tips, challenges, and resources.
• Organize wellness events, workshops, and activities to promote a healthy workplace culture.
  • Ensure HR files are maintained and updated in an organized and secure electronic filing system.

25% - Electronic File Management:

• Manage document retention schedules to comply with legal and organizational standards.
• Oversee data entry and accuracy in HR systems and databases

20% - HR Administrative Support:

• Assist in day-to-day HR operations, including onboarding, offboarding, and maintaining compliance with company policies and procedures.
• Prepare and manage correspondence, reports, and documentation related to HR functions.
• Act as a point of contact for employee inquiries related to HR policies and procedures.

15% - Benefits Administration:

• Coordinate benefits enrollment and changes, ensuring timely and accurate processing.
• Serve as a liaison between employees and benefits providers to resolve issues and answer questions.
• Maintain knowledge of current benefits programs and recommend improvements.

5% - Compliance and Reporting:

• Ensure compliance with federal, state, and local employment laws and regulations.
• Prepare and submit required reports related to HR activities and wellness program metrics.

MARGINAL FUNCTIONS OF THE JOB AND THE PERCENTAGE OF TIME SPENT ON EACH FUNCTION

• 10% - Other duties, as assigned.

SUPERVISION

• N/A

NORMAL WORK SCHEDULE

Specify days and hours this position is required to work as well as any variations from this schedule (ex: on call, shift rotations, seasonal extended hours, travel, etc.)

• Monday – Friday 8:00 AM – 4:30 PM

EDUCATION, TRAINING, AND EXPERIENCE

Minimum Qualifications:

• Bachelor’s degree in human resources, Business Administration, or related field (or equivalent experience).
• 2-3 years of administrative experience in an HR setting.
• Experience with benefits administration and wellness program development preferred.
• Strong organizational and time management skills.
• Proficiency in HRIS systems and Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Knowledge of employment laws and best practices.
• Creativity and passion for employee wellness initiatives.

Preferred Qualifications:

• SHRM-CP or PHR

POLICY MAKING AND/OR INTERPRETATION.

• This position will assist in the writing and implementation of company human resources and safety policies and guidelines.

COMMUNICATION

• Excellent communication and interpersonal skills are required. (Oral, Witten, and Public Speaking/Presentations)

MONETARY RESPONSIBILITY

• Can make recommendations for Excel Services Human Resources and Safety Budget
• Can make recommendations Excel Services Salaries and Compensation

STATEMENT OF RESPONSIBILITY FOR CONFIDENTIAL DATA.

• Responsible for Confidential Information regarding accidents and injuries
• Employee Personal Identifiable Information, financial information, and performance reviews

CREATIVITY, STRATEGY AND LEADERSHIP.

• The Bi-Lingual HR Administrative Specialist has creative control over the company health and wellness program with approval from the Vice President of Human Resources and Safety.