Job Description
Job Description
Description :
DEPARTMENT : Human Resources and Safety
SUMMARY OF POSITION ROLE / RESPONSIBILITIES :
The Bi-Lingual HR Administrative Specialist will report to the Vice President of HR and Safety and provides comprehensive administrative support to the Human Resources department, with a focus on core HR functions, electronic file management, benefits administration, and the development and management of wellness programs. This role is instrumental in fostering employee well-being through innovative wellness initiatives and effective HR support.
ESSENTIAL FUNCTIONS OF THE JOB AND THE PERCENTAGE OF TIME SPENT ON EACH FUNCTION
25% - Wellness Program Development :
- Design, implement, and manage a comprehensive wellness program focused on mental and physical well-being.
- Develop and distribute engaging wellness newsletters with tips, challenges, and resources.
- Organize wellness events, workshops, and activities to promote a healthy workplace culture.
Ensure HR files are maintained and updated in an organized and secure electronic filing system.
25% - Electronic File Management :
Manage document retention schedules to comply with legal and organizational standards.Oversee data entry and accuracy in HR systems and databases20% - HR Administrative Support :
Assist in day-to-day HR operations, including onboarding, offboarding, and maintaining compliance with company policies and procedures.Prepare and manage correspondence, reports, and documentation related to HR functions.Act as a point of contact for employee inquiries related to HR policies and procedures.15% - Benefits Administration :
Coordinate benefits enrollment and changes, ensuring timely and accurate processing.Serve as a liaison between employees and benefits providers to resolve issues and answer questions.Maintain knowledge of current benefits programs and recommend improvements.5% - Compliance and Reporting :
Ensure compliance with federal, state, and local employment laws and regulations.Prepare and submit required reports related to HR activities and wellness program metrics.MARGINAL FUNCTIONS OF THE JOB AND THE PERCENTAGE OF TIME SPENT ON EACH FUNCTION
10% - Other duties, as assigned.SUPERVISION
N / ANORMAL WORK SCHEDULE
Specify days and hours this position is required to work as well as any variations from this schedule (ex : on call, shift rotations, seasonal extended hours, travel, etc.)
Monday – Friday 8 : 00 AM – 4 : 30 PMRequirements :
EDUCATION, TRAINING, AND EXPERIENCE
Minimum Qualifications :
Bachelor’s degree in human resources, Business Administration, or related field (or equivalent experience).2-3 years of administrative experience in an HR setting.Experience with benefits administration and wellness program development preferred.Strong organizational and time management skills.Proficiency in HRIS systems and Microsoft Office Suite.Excellent verbal and written communication skills.Knowledge of employment laws and best practices.Creativity and passion for employee wellness initiatives.Preferred Qualifications :
SHRM-CP or PHRPOLICY MAKING AND / OR INTERPRETATION.
This position will assist in the writing and implementation of company human resources and safety policies and guidelines.COMMUNICATION
Excellent communication and interpersonal skills are required. (Oral, Witten, and Public Speaking / Presentations)MONETARY RESPONSIBILITY
Can make recommendations for Excel Services Human Resources and Safety BudgetCan make recommendations Excel Services Salaries and CompensationSTATEMENT OF RESPONSIBILITY FOR CONFIDENTIAL DATA.
Responsible for Confidential Information regarding accidents and injuriesEmployee Personal Identifiable Information, financial information, and performance reviewsCREATIVITY, STRATEGY AND LEADERSHIP.
The Bi-Lingual HR Administrative Specialist has creative control over the company health and wellness program with approval from the Vice President of Human Resources and Safety.
