Administrative Assistant

Job Description:

Job Title:               Administrative Assistant - Admin/Clerical

Location:               Erie, PA 16502

Duration:               12 months (With possible extension)

📌 Eligibility: Only candidates who are authorized to work in the United States and do not require sponsorship may apply.

Key Responsibilities:

Administrative support:

·      Provide administrative support to key leaders as needed

·      Ordering lunches for in-office trainings and meetings as requested, handle the expensing for these to the appropriate cost-center

Office support

·      Manage third party office vendors for completion of work.

·      Sorting and delivering mail, packages

·      Greeting visitors

·      Keep common break areas stocked with supplies.

·      Order office supplies as needed

Communication and Activities

·      Ensure any requested events are planned and execute on time and on budget.

Requirements:

·      Previous experience in an administrative support role recommended

·      Excellent attention to detail and communication

·      Demonstrated proactive mindset and ability to manage competing priorities seamlessly

·      Proficient at work, PowerPoint, excel

Other important responsibilities to note:

·      Willing and able to be present on the shop floor for certain tasks

o  For example, they may be asked to find an employee at their workstation for follow up questions about HR initiatives. Our location spans across a street so they must be willing to walk across campus if needed for meetings or to pick up paper paychecks for new hires or deliveries

·      Visible and approachable

·      Carries out responsibilities relying on own initiative and independent action

·      You understand the importance and interdependence of internal customer relationships. Able to easily reprioritize tasks when business needs change and proactively communicate anticipated challenges or outcomes related to that transition

·      Professional and can handle confidential information appropriately

Skills, Knowledge and Abilities

·      Associate degree or equivalent experience required; bachelor’s preferred (must have bachelor’s degree to be considered for direct hire post-contract)

·      Must have strong PC knowledge including the Microsoft Office suite of products

·      Must have experience in writing Word documents and creating Excel spreadsheets as well as PowerPoint presentations

·      Must be self-motivated, detail oriented, and have excellent communication skills

·      Must be able to follow instructions with limited supervision

·      An aptitude for creativity is a plus 

·      Candidate should be comfortable with people facing responsibilities