What are the responsibilities and job description for the Administrative Support Specialist position at Exec Office of Housing and Livable Communities?
Executive Office of Housing and Livable Communities (EOHLC) is seeking an Administrative Support Specialist/Office Support Specialist I in the Division of Housing Stabilization!
AGENCY MISSION:
The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents.
Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non-profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities.
OVERVIEW OF ROLE (NOT ALL INCLUSIVE):
This position is assigned to the Federal Grants Unit within the Division of Housing Stabilization. The Administrative Support Specialist will assist the Balance of State Continuum of Care (BoS CoC) Supervisor and team members to coordinate CoC activities, engage the full CoC membership in trainings and other initiatives, partner with the Emergency Shelter Grant (ESG) team at Executive Office of Housing and Livable Communities (EOHLC) to submit reports and build relationships with ESG recipients statewide, and provide support during special projects.
DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):
- Maintain the CoC calendar, invitation lists, special initiative invitations, and social media including working with HLC IT to maintain the CoC web page.
- Maintain the CoC Grant and Contract Management workbook.
- Work with the CoC Supervisor to coordinate trainings and speakers for CoC membership meetings
- Take and distribute meeting minutes for CoC Advisory, Committee, and Planning meetings
- Assist the CoC Monitoring Lead in outreach and documentation
- Update policies and procedures in partnership with the CoC Supervisor
- Provide support during the annual NOFO to the CoC team and subrecipients including working in esnaps, reviewing applications, and participating in collaborative application development.
- Work with the ESG Supervisor to facilitate relationships within the CoC and complete U.S. Department of Housing and Urban Development (HUD) reporting
PREFERRED QUALIFICATIONS:
1. Ability to communicate effectively both verbally and in writing.
2. Possess good organizational skills and attention to detail.
3. Knowledge of general office procedures and practices.
4. Ability to meet deadlines.
5. Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations.
6. Ability to exercise discretion in handling confidential information.
7. Ability to establish and maintain harmonious working relationships with others.
8. Ability to work independently and in teams.
9. Demonstrated intermediate proficiency using Microsoft Word and Excel.
Office Support Specialist I:
Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below:
Substitutions:
I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.
II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Educational substitutions will only be permitted for a maximum of two years of the required experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
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