Receptionist / Administrative Assistant

Job Description

Job Description

The Receptionist / Admin Asst provides front desk support by answering phones, transferring calls, greeting guests and providing administrative support to the team.

DUTIES AND RESPONSIBILITIES :

• Greet and welcome guests upon arrival in the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception and common areas are tidy and presentable
• Provide basic and accurate information in person and via phone / email
• Receive, sort and distribute daily mail / deliveries
• Order office supplies and keep inventory of stock
• Update calendar and schedule meetings
• Sign for and distribute mail or other delivered packages
• Perform general clerical and administrative duties including but not limited to mailing and filing
• Assist with data entry and mail outs as needed
• Other duties as assigned
• Reports to the Branch Manager

SKILLS AND EXPERIENCE REQUIRED :

• Excellent attention to detail and organizational skills
• Strong communication skills both verbally and written
• Excellent customer service skills
• Ability to interact with all levels of the organization with a high level of professionalism.
• Experience with Microsoft Office including Word, Outlook, Excel
• Ability to learn new technology
• Passionate, adaptable, customer focused and teamwork oriented
• Strong sense of urgency and accountability

PREFERRED EXPERIENCE :

• Prior experience working in an office setting highly preferred.
• Accounting experience preferred

Employment opportunity includes :

• Competitive benefits, including medical dental, vision, life, STD & LTD insurance, medical , 401(k)

ESI Fire & Security, Inc. is an Equal Opportunity Employer. Candidates are subject to background checks and a post-offer drug screen.

Job Type : Full-time to start immediately