Administrative Associate

Job Description : Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader / group. Performs activities under a moderate degree of supervision.Key Responsibilities : - Assist / Supports Service Supervisor in maintaining records and tracking parts and services. - Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests.- Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.- Assists with data collection, data entry and report generation on various departmental related activities.- Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.- Responds to, or redirects, routine inquiries from external or internal sources about the organization / department, its activities, or processes so callers / visitors are answered promptly and accurately.- Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. - Documents and maintains departmental policies and procedures.- Participates as a team member on departmental related business improvement assignments and projects as needed. Performs other routine administrative activities as needed per the established procedures of the organization and / or department. - Will require some work in the warehouse that will require lifting up to 50 lbs, bending and standing for long periods of time.Preferred QualificationsExperience with Parts and Service is preferred but not required.Work Experience with Microsoft Office, Outlook, Excel and related programs.