What are the responsibilities and job description for the Operations Coordinator position at Expanse Electrical Co?
Key Responsibilities:
- Generate and process accurate and timely invoices for hardware/services rendered to customers.
- Collaborate closely with various departments to gather necessary billing information and ensure completeness and accuracy of invoices.
- Maintain a comprehensive record of all invoicing and billing activities, including tracking payment statuses, and resolving discrepancies.
- Assist in the development and implementation of invoicing and billing policies and procedures to streamline operations and ensure compliance with company standards and regulations.
- Communicate proactively with clients/customers regarding invoice details, payment terms, and any related inquiries or concerns.
- Coordinate with the finance team to reconcile billing and payment data, identifying and addressing discrepancies as needed.
- Monitor accounts receivable aging and take appropriate actions to ensure timely collection of payments.
- Prepare regular financial reports, summaries, and analyses related to invoicing and billing activities for management review.
- Assist in financial data entry and documentation, ensuring accuracy and completeness of records.
- Provide support during audits and financial reviews by preparing relevant documentation and responding to inquiries.
- Stay informed about industry trends, best practices, and regulatory changes related to invoicing billing, and financial activities.
- Schedule, coordinate, and manage appointments and meetings.
- Plan and book itineraries, including flights, accommodations, and transportation.
- Organize, coordinate, and manage business unit events.
- Conduct research and compile data as needed for meetings and projects.
- Track and reconcile expenses.
- Meeting preparation, take minutes and distribute.
- On-board and off-board employees as directed.
- Make recommendations to the General Manager to improve efficiency, productivity, and optimization of operations.
Qualifications
- Bachelor’s degree in business administration, Finance, Accounting, or a related field (or equivalent experience).
- Proven experience (2 years) in invoicing, billing, or financial administration roles.
- Proficiency in financial software and tools, as well as Microsoft Office Suite.
- Strong understanding of financial principles, processes, and best practices.
- Excellent attention to detail and data accuracy.
- Effective communication skills, both written and verbal.
- Strong organizational abilities.
- Problem solving mindset and ability to resolve discrepancies efficiently.
- High level of integrity and commitment to maintaining confidentiality.
- Team player with the ability to collaborate across departments.
- Ability to work under minimal supervision, within broad guidelines of procedures and goals.
- Willing to submit to pre-employment, random and for-cause drug testing.
- Willing and able to work a flexible schedule that includes extended hours.
- Roles and responsibilities are subject to change to meet the needs of the organization.
Preferred
- Experience with IFS Financial Software.
Join our dynamic team and contribute to the financial success of our organization by ensuring seamless invoicing, billing, and financial operations. Your dedication and expertise will play a crucial role in maintaining positive relationships with our clients/customers and supporting the overall growth of the company.
#INDSPN