What are the responsibilities and job description for the Accounts Payable/Receivable Clerk(hybrid*) position at Expedite Solutions?
The AP/AR Accounting Clerk will be responsible for managing accounts payable (AP) transactions through the ZOHO ticketing system, handling payment processing, voiding and reissuing payments, and building payment batches. The role requires strong Excel skills (80% of the time spent manipulating data sheets) and experience with the full accounting process, not just accounts payable. The position will involve verifying the accuracy of invoices and accounting records, processing transactions like disbursements, expense vouchers, and cash receipts, and preparing reports to validate transactions. The AP/AR Clerk will also reconcile records with internal teams and external vendors/customers and resolve discrepancies. The ideal candidate must be comfortable with change and thrive in a fast-paced environment.
Key Responsibilities:
- Process transactions such as disbursements, expense vouchers, cash receipts, and invoices.
- Build payment batches, void or reissue payments, and ensure accuracy.
- Verify the accuracy of invoices and other accounting documents.
- Work in the ZOHO ticketing system to handle incoming requests.
- Maintain detailed Excel records and manipulate data, including using embedded formulas, vlookups, and pivot tables.
- Prepare reports to validate transactions and reconcile with internal or external records.
- Investigate and report any discrepancies or issues with transactions.
- Provide support for AP-related inquiries and maintain clear communication with management, vendors, and customers.
- Ensure accuracy and consistency of financial data across platforms.
- Adapt to a fast-paced environment and manage time efficiently.
Qualifications:
- Years of Experience: 1 year of full-cycle finance/accounting experience. Strong knowledge of the full accounting process (AP and AR).
- Education: High School Diploma required. Strongly preferred: Associate's Degree or higher in Accounting or Finance.
- Systems/Software Proficiencies:
- Proficiency in Excel (Required: experience with embedded formulas, VLOOKUPs, pivot tables, and working within multiple workbooks).
- Experience with ZOHO, FM Pilot, Great Plains, or PeopleSoft (preferred but not required).
- Top 3 Must-Have Hard Skills:
- General knowledge of AP terms (credit memos, reversals, batches, etc.).
- Experience in all forms of payment processing.
- Excel proficiency (experience with advanced functions).
- Top 3 Must-Have Soft Skills:
- Time management skills.
- Attention to detail.
- Ability to thrive in a fast-paced work environment.
- Top Nice-to-Have Skills:
- Experience with ZOHO, FM Pilot, Great Plains, or PeopleSoft.
Job Types: Full-time, Contract
Pay: $22.04 - $23.18 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Application Question(s):
- this is hybrid role Phoenix, AZ 85016 (Hybrid – In-office every Thursday)
1. Please describe your proficiency in Excel, including any experience with embedded formulas, VLOOKUPs, and pivot tables.
2. Do you have experience with any of the following software platforms: ZOHO, FM Pilot, Great Plains, or PeopleSoft? If so, please describe your experience.
Education:
- Associate (Preferred)
Experience:
- Accounts payable: 2 years (Preferred)
- FM Pilot: 1 year (Preferred)
- ZOHO: 1 year (Preferred)
- Great Plains: 1 year (Preferred)
- PeopleSoft: 1 year (Preferred)
Work Location: Remote
Salary : $22 - $23
